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Town of Foxborough Procurement Card Program Policies and Procedures I.PURPOSE AND Compete Town of Foxborough has established a procurement card program to simplify and expedite a Departments routine

How to fill out procurement card program policies

How to fill out procurement card program policies

1. Review the procurement card program policies and familiarize yourself with the requirements and guidelines.
2. Gather all necessary information and documentation, such as the procurement card application form, cardholder agreement, and any supporting materials.
3. Complete the procurement card application form, providing the requested information accurately and completely.
4. Sign the cardholder agreement, acknowledging your understanding and agreement to adhere to the program policies.
5. Submit the completed application form and supporting documents to the designated authority or department responsible for the procurement card program.
6. Await approval from the relevant authority. Upon approval, you will be issued a procurement card.
7. Read and understand the policies and guidelines related to the use of the procurement card. Familiarize yourself with the approved procurement card spending limits, authorized uses, prohibited activities, and any reporting requirements.
8. Begin using the procurement card for approved purchases, ensuring compliance with the program policies and guidelines at all times.
9. Maintain accurate records of all procurement card transactions, including receipts, invoices, and any supporting documentation. These records may be required for auditing purposes.
10. Regularly review your procurement card statements and reconcile them with your records. Report any discrepancies or unauthorized charges immediately to the appropriate authority.
11. Attend any necessary training or education programs related to the use of the procurement card program. Stay informed about any updates or changes to the policies and guidelines.
12. Comply with any required reporting or documentation obligations, such as submitting expense reports or providing detailed justifications for certain purchases.

Who needs procurement card program policies?

1. Any organization or entity that utilizes a procurement card program needs procurement card program policies. This includes businesses, government agencies, educational institutions, non-profit organizations, and any other entity that issues procurement cards to its employees or representatives. Procurement card program policies provide guidelines and regulations for the appropriate and responsible use of the cards, ensuring transparency, accountability, and adherence to legal and financial regulations.

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