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December 2017 Vol. 24 No. 12Its Annual Awards Banquet Time! Reserve your banquet seat today! Your invitation is included in this issue... Don't miss this wonderful event, featuring yearend awards,
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How to fill out its annual awards banquet
How to fill out its annual awards banquet
01
Determine the purpose and goals of the annual awards banquet. Are you recognizing outstanding employees, celebrating achievements, or fundraising?
02
Decide on a theme for the banquet. This could be based on your industry, company values, or a specific event or milestone.
03
Set a date and time for the banquet, and book a suitable venue. Consider the number of guests, seating arrangements, and audiovisual requirements.
04
Create a budget for the event, including costs for catering, decorations, entertainment, and any awards or trophies.
05
Choose a caterer and select a menu that fits your budget and dietary requirements of the attendees. Coordinate with the venue regarding food setup and service.
06
Design and send out invitations to the banquet. Include all relevant details such as date, time, venue, dress code, and RSVP information.
07
Arrange for any necessary audiovisual equipment and technical support for presentations or entertainment.
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Plan the program for the evening, including speeches, award presentations, entertainment, and any other activities or performances.
09
Purchase or design the awards or trophies to be presented at the banquet. Ensure they align with the purpose and theme of the event.
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Prepare scripts or cue cards for presenters and speakers to ensure smooth transitions and well-rehearsed speeches.
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Arrange for decorations and table settings that complement the chosen theme. Consider centerpieces, tablecloths, lighting, and signage.
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Coordinate with any guest speakers or performers, ensuring they have all necessary information and technical requirements.
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On the day of the event, set up the venue according to the planned layout. Test audiovisual equipment and ensure all decorations are in place.
14
Welcome and register guests as they arrive. Provide them with any necessary materials, such as programs or name tags.
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Execute the program for the evening, ensuring smooth transitions between segments and keeping the event on schedule.
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Present awards or trophies to deserving recipients. Prepare speeches or remarks to accompany each presentation.
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Capture memorable moments through photography or videography. Consider hiring a professional photographer or organizing a photo booth.
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Thank attendees for their participation and support. Provide them with tokens of appreciation, such as gift bags or certificates.
19
Clean up the venue after the event, return rented equipment, and ensure proper disposal of any waste or materials.
20
Evaluate the success of the annual awards banquet. Collect feedback from attendees and stakeholders for future improvements.
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Keep a record of the event, including financial information, attendee lists, and photos, for reference and documentation purposes.
Who needs its annual awards banquet?
01
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Government agencies or municipalities celebrating achievements or milestones within their jurisdiction.
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Sports organizations or teams honoring athletes for their accomplishments.
08
Charitable foundations or trusts hosting annual award banquets as part of their philanthropic activities.
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