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SOLE SOURCE REQUEST FORM For sole source purchases over $25,000Attach this form and other supporting documentation to a Benny Purchase Request Form for Procurement review and approval. Sole source
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How to fill out for sole source purchases

01
Identify the need for a sole source purchase. Determine if the item or service required is unique or specialized to the point that no other supplier can fulfill the requirements.
02
Justify the sole source purchase. Provide a detailed explanation of why the item or service can only be obtained from a single source.
03
Conduct market research. Verify that there are no other alternative sources available in the market.
04
Prepare a sole source justification document. This document should include the description of the product or service, the reasons for the sole source purchase, and any supporting documentation.
05
Submit the sole source justification document to the appropriate authority for approval. This may vary depending on the organization and its procurement processes.
06
Once approved, proceed with the purchase from the identified sole source supplier.
07
Monitor the performance of the sole source purchase and ensure that the supplier delivers according to the agreed terms and conditions.

Who needs for sole source purchases?

01
Sole source purchases are typically needed by organizations or individuals when they require a specific item or service that can only be obtained from a single source.
02
This may include situations where the item or service is patented or proprietary, or when there are no competing suppliers in the market that can fulfill the requirements.
03
Government agencies, research institutions, and organizations working with highly specialized equipment or technology often require sole source purchases.
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Sole source purchases are those made from a single supplier without competitive bidding.
Any organization or individual making sole source purchases may be required to file documentation.
To fill out for sole source purchases, one must provide justification for the sole source decision, details of the supplier, and cost information.
The purpose of sole source purchases is to expedite the procurement process when only one supplier meets the requirements.
Information such as the reason for selecting the sole supplier, cost comparison, and approval from relevant authorities must be reported.
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