Get the free Pre-Approval Travel Request - Oregon State University

PreApproval Travel Request (not for international travel use OS RAA) GENERAL INFORMATION Travelers Name Telephone Department Biological & Ecological Engineering Dept Date of Departure Destination

How to fill out pre-approval travel request

How to fill out pre-approval travel request

1. Start by downloading the pre-approval travel request form from the company's website.
2. Fill in your personal details such as name, employee ID, and department.
3. Provide the purpose of your travel and the dates you will be away.
4. Specify the destination and the mode of transportation you will be using (e.g., flight, train, car).
5. Break down the estimated costs for transportation, accommodation, meals, and any other expenses.
6. If required, attach any supporting documents such as conference invitations or event agendas.
7. Review the form for accuracy and completeness before submitting it.
8. Submit the filled-out pre-approval travel request form to your supervisor or the concerned department.
9. Await approval from the authorized personnel.
10. Once approved, follow the guidelines provided for booking travel arrangements and managing expenses.

Who needs pre-approval travel request?

1. Any employee who is planning to go on a business trip or work-related travel needs to fill out the pre-approval travel request. This includes both full-time and part-time employees, as well as contractors or freelancers who are authorized to travel on behalf of the company. The purpose of the pre-approval travel request is to ensure proper planning, budgeting, and authorization for business travel to maintain control over travel expenses and comply with company policies.

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What is pre-approval travel request?

A pre-approval travel request is a formal request submitted by an individual before taking a trip for approval.

Who is required to file pre-approval travel request?

Employees who are required to travel for work purposes are typically required to file a pre-approval travel request.

How to fill out pre-approval travel request?

To fill out a pre-approval travel request, individuals need to provide details such as travel dates, destination, purpose of trip, estimated expenses, and any other relevant information.

What is the purpose of pre-approval travel request?

The purpose of a pre-approval travel request is to ensure that the trip is necessary, within budget, and aligned with the organization's travel policies.

What information must be reported on pre-approval travel request?

Information such as travel dates, destination, purpose of trip, estimated expenses, and any other relevant details must be reported on a pre-approval travel request.