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Unisex II Store Planning113017SECTION 01770 CONTRACT CLOSEOUT PART 1 GENERAL 1.1SUMMARY A. Section Includes 1. Closeout Procedures 2. Final Closeout Submittals 3. Closeout Document Submission. 4.
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How to fill out contract closeout procedures
How to fill out contract closeout procedures
01
Review the contract closeout criteria specified in the contract or agreement.
02
Gather all relevant documentation, including the original contract, any amendments or modifications, and any related correspondence.
03
Complete a final performance evaluation to ensure all contractual obligations have been met.
04
Prepare the necessary documentation, such as a closeout checklist or summary, to guide the process.
05
Notify all stakeholders involved in the contract, including the contracting parties, relevant departments, and suppliers or vendors.
06
Obtain any required approvals or sign-offs from the appropriate authorities.
07
Conduct a final review of all financial aspects, such as invoices, payments, and any outstanding balances.
08
Complete any necessary administrative tasks, such as archiving or organizing the contract files.
09
Conduct a final audit or quality check to ensure compliance with contractual requirements.
10
Obtain a formal closure confirmation or acceptance from the other party, if applicable.
11
Prepare a final report or summary detailing the contract performance and outcomes.
12
Archive all contract closeout documentation for future reference.
Who needs contract closeout procedures?
01
Contract administrators or managers who are responsible for managing and overseeing contracts.
02
Procurement professionals who are involved in the procurement and contracting process.
03
Government agencies or organizations that have contracts with external vendors or suppliers.
04
Private companies or businesses that engage in contractual agreements with other parties.
05
Legal departments or professionals involved in contract drafting and review.
06
Project managers or team members responsible for contract implementation.
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What is contract closeout procedures?
Contract closeout procedures are the steps and activities that need to be completed at the end of a contract in order to formally close it out.
Who is required to file contract closeout procedures?
The party responsible for the contract, usually the contracting agency or organization, is required to file contract closeout procedures.
How to fill out contract closeout procedures?
Contract closeout procedures can be filled out by following the specific guidelines and requirements outlined in the contract agreement.
What is the purpose of contract closeout procedures?
The purpose of contract closeout procedures is to ensure that all contractual obligations have been met, all deliverables have been provided, and all payments have been made.
What information must be reported on contract closeout procedures?
Information such as final deliverables, final payments, any outstanding issues or disputes, and contract performance evaluations must be reported on contract closeout procedures.
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