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Description Dates of Records Form Type (Book, Reel or Microfiche) From To Location or Cabinet Number Drawer Number Account Record Books 1882 1924 ACR 1 to ACR 102 (Film Reel) Book 58 Book 310 4 1

How to fill out description dates of records

To fill out description dates of records, follow these steps:

1. Start by gathering all the relevant information about the records you are describing. This may include the date of creation, the date of the event or transaction, and any other important dates associated with the records.
2. Next, ensure that you have a clear understanding of the purpose of the description dates. Are they intended to capture the date the record was created, the date it was last updated, or the date it is being recorded? This will help you provide accurate information in the description.
3. Use a consistent and standardized format for writing the description dates. This can include using a specific date format (e.g., MM/DD/YYYY or YYYY-MM-DD) and including any necessary additional information (e.g., time of day, time zone) if relevant.
4. Be specific and provide as much detail as possible in the description dates. If the record pertains to a specific event, mention the exact date of the event. If it is a record that covers a span of time, include the start and end dates.
5. Ensure that the description dates are accurate and reliable. Double-check all the information to avoid any errors or discrepancies. Consider cross-referencing the dates with other sources or records to validate the accuracy.

Now, let's discuss who needs description dates of records:

1. Archivists: Archivists are responsible for organizing and preserving records for historical or research purposes. Description dates help them establish the chronological order and context of the records, making their work more efficient.
2. Researchers: Researchers from various fields often rely on description dates to locate and analyze specific records. These dates provide valuable information for studying historical events, tracking changes over time, or understanding the progression of a particular topic.
3. Legal professionals: In legal cases, description dates play a crucial role in establishing timelines, evidentiary value, and the authenticity of records. Lawyers and legal professionals depend on accurate description dates to build their cases and present evidence.

In conclusion, filling out description dates of records involves gathering accurate information and providing detailed descriptions. These dates are beneficial for archivists, researchers, and legal professionals who rely on accurate timelines and chronological context.

For pdfFiller’s FAQs

What is description dates of records?

Description dates of records refer to the dates when certain documents or information were recorded or created.

Who is required to file description dates of records?

All individuals or businesses who keep records as part of their operations are required to file description dates of records.

How to fill out description dates of records?

Description dates of records can be filled out by entering the specific dates when the records were created or recorded.

What is the purpose of description dates of records?

The purpose of description dates of records is to provide a clear timeline and context for the information or documents being kept.

What information must be reported on description dates of records?

The information that must be reported on description dates of records includes the specific dates when the records were created or recorded.

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