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PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners)FLEET CARD PROGRAM FOR THE PROCUREMENT OF GASOLINE, DIESEL, FUELS AND LUBRICANTS FOR THE DOT CENTRAL OFFICEGovernment of the Republic
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How to fill out fleet card program for

01
Determine the specific requirements and objectives of your fleet card program.
02
Research and compare different fleet card providers to find the one that best meets your needs, considering factors such as acceptance network, fees, and reporting capabilities.
03
Contact the chosen fleet card provider and provide them with the necessary information, such as your business details, number of vehicles, and expected fuel consumption.
04
Review and sign the fleet card program agreement, ensuring that you understand all terms and conditions.
05
Train your staff on how to use the fleet cards effectively, including how to track and monitor fuel expenses.
06
Implement a system to monitor and control fuel usage, such as setting purchase restrictions and monitoring transaction reports.
07
Regularly review and analyze the fleet card program data to identify areas for improvement and cost savings.
08
Communicate the benefits of the fleet card program to your drivers and encourage them to comply with the program's guidelines and policies.
09
Continuously evaluate the performance and effectiveness of the fleet card program and make necessary adjustments as needed.

Who needs fleet card program for?

01
The fleet card program is beneficial for businesses that manage a fleet of vehicles, such as transportation companies, delivery services, construction companies, and field service organizations.
02
It is especially useful for businesses that rely heavily on fuel usage and want to streamline their fuel management processes.
03
The fleet card program can help these businesses track fuel expenses, control spending, and gain insights into fuel consumption patterns.
04
Furthermore, it provides convenience for drivers by eliminating the need for cash or personal credit cards when refueling.
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The fleet card program is designed for managing fuel and maintenance expenses for a fleet of vehicles.
Fleet managers or anyone responsible for managing a fleet of vehicles is required to file the fleet card program.
To fill out the fleet card program, you must provide information on each vehicle in the fleet, including fuel and maintenance expenses.
The purpose of the fleet card program is to track and control expenses related to fuel and maintenance for vehicles in a fleet.
Information such as fuel purchases, maintenance services, vehicle identification numbers, and driver details must be reported on the fleet card program.
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