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FIRE DEPARTMENT SANTA CLARA COUNTY 14700 Winchester Blvd., Los Gatos, CA. 95032-1818 (408) 378-4010 (408) 378-9342 (fax) www.sccfd.org SPECIAL EVENTS INFORMATION SHEET The following information shall

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How to fill out event information sheet

How to fill out an event information sheet?

01

Start with the basics

1.1

Write down the name of the event, along with the date and time.

1.2

Mention the location or venue where the event will take place.

1.3

Include any special instructions or requirements for attendees, such as dress code or age restrictions.

02

Provide event details

2.1

Describe the purpose or theme of the event.

2.2

Include a brief overview of what attendees can expect, including any entertainment, speakers, or activities scheduled.

2.3

Specify if the event is open to the public or by invitation only.

03

Include logistical information

3.1

Provide contact details for the event organizer, including name, email, and phone number.

3.2

Mention any registration or ticketing information required for attendees.

3.3

Include information about parking or transportation options available.

04

Outline the event schedule

4.1

List the start and end times for different segments of the event, such as presentations, workshops, or performances.

4.2

Include break or meal times if applicable.

4.3

Highlight any key moments or important announcements.

05

Specify equipment or setup requirements

5.1

If there are any specific audiovisual or technical needs for the event, mention them clearly.

5.2

Indicate if the venue will provide equipment or if the organizer needs to arrange for it separately.

5.3

Mention if any specific seating arrangements are required.

Who needs an event information sheet?

01

Event organizers

1.1

Creating an event information sheet helps organizers to have all the relevant details in one place.

1.2

It allows them to communicate the necessary information to attendees, vendors, or staff.

02

Attendees

2.1

Having an event information sheet helps attendees to be well-informed about the event.

2.2

It allows them to plan their schedule and make any necessary arrangements in advance.

03

Vendors or performers

3.1

Vendors or performers participating in the event need access to event information to prepare accordingly.

3.2

It helps them to understand the event requirements and deliver their services effectively.

In conclusion, filling out an event information sheet requires capturing all essential event details, including basic information, event purpose, logistics, schedule, and equipment requirements. This sheet is useful for event organizers, attendees, and participants to ensure a smooth and well-planned event.

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What is event information sheet?

The event information sheet is a document that includes details about a specific event such as date, location, organizers, and activities.

Who is required to file event information sheet?

Organizations or individuals responsible for organizing the event are required to file the event information sheet.

How to fill out event information sheet?

The event information sheet can be filled out by providing accurate and detailed information about the event in the designated fields.

What is the purpose of event information sheet?

The purpose of the event information sheet is to inform relevant authorities and stakeholders about the details of an upcoming event.

What information must be reported on event information sheet?

Information such as event name, date, location, organizers, activities, expected attendees, and contact details must be reported on the event information sheet.

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