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Sole Source Approval Purchase Order Number:Date:Sole source procurement is permissible only when a determination has been made and approved in writing, that only one source exists for the required

How to fill out justification for sole source

How to fill out justification for sole source

1. To fill out justification for sole source, follow these steps:
2. Begin by providing a clear and concise description of the product or service that is needed.
3. Explain why this particular product or service is necessary and why it cannot be obtained from any other source.
4. Provide information about any previous purchases of similar products or services, including any issues or concerns that were encountered.
5. Outline the specific criteria that make the chosen source the sole option, such as technical expertise, unique features, or compatibility requirements.
6. Include any supporting documentation or evidence that can validate the need for sole sourcing.
7. If applicable, mention any potential alternatives that were considered and explain why they were deemed inadequate or unsuitable.
8. Finally, review and revise the justification to ensure its completeness and accuracy before submitting it for approval.

Who needs justification for sole source?

1. Justification for sole source is typically needed by government agencies, organizations, or businesses that are seeking to procure a product or service without going through a competitive bidding process.
2. It is required when there is a specific reason or circumstance that limits the available options to a single source.
3. Common examples include emergency situations, proprietary products, unique expertise, or compatibility requirements with existing systems.

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What is justification for sole source?

Justification for sole source is a document that explains why a specific vendor is the only one able to meet the requirements of a procurement need.

Who is required to file justification for sole source?

The contracting officer or procurement official is typically required to file justification for sole source.

How to fill out justification for sole source?

Justification for sole source should include details on the vendor's unique qualifications, the specific product or service needed, and why no other vendor can meet the requirements.

What is the purpose of justification for sole source?

The purpose of justification for sole source is to demonstrate that there is only one feasible source for a particular procurement need.

What information must be reported on justification for sole source?

Information such as the vendor's qualifications, the specific need for the procurement, and the reasons why no other vendors can meet the requirements must be reported on justification for sole source.