Get the free REQUEST FOR QUOTATION RFQ No TNPA/MSB/001/2019

TRANSFER NATIONAL PORTS AUTHORITY, a division ofTRANSNET SOC LTD Registration Number 1990/000900/30 hereinafter referred to as Transnet REQUEST FOR QUOTATION RFQ No TNA/MSB/001/2019FOR THE PROVISION

How to fill out request for quotation rfq

How to fill out request for quotation rfq

1. Here is a step-by-step guide on how to fill out a request for quotation (RFQ): 1. Start by clearly identifying the purpose of your request. Be specific about the products or services you are looking to procure.
2. Research potential suppliers or vendors who can fulfill your requirements. Look for companies with a good track record, competitive pricing, and reliable delivery times.
3. Create a document template for your RFQ. Include sections such as the introduction, general requirements, technical specifications, quantity needed, delivery timeline, and evaluation criteria.
4. Provide detailed information about the products or services you need. Include any specific features, dimensions, quality standards, or certifications required.
5. Clearly state the terms and conditions of the request, such as payment terms, warranty requirements, and any other contractual obligations.
6. Set a deadline for suppliers to submit their quotations. Allow sufficient time for them to prepare their proposals.
7. Communicate your RFQ to potential suppliers through various channels, such as email, online platforms, or direct mail.
8. Review the received quotations carefully. Evaluate them based on factors like price, quality, delivery terms, and the reputation of the suppliers.
9. Select the most suitable supplier based on your evaluation and negotiate any necessary changes or additional terms.
10. Once you have finalized the selection, notify the chosen supplier and proceed with the necessary documentation and contract signing.
11. Regularly communicate with the supplier throughout the procurement process to address any questions, clarifications, or changes that may arise.
12. Keep records of all communication and documentation related to the RFQ for future reference or audit purposes.

Who needs request for quotation rfq?

1. Request for quotation (RFQ) is typically needed by businesses or organizations that intend to procure products or services from external suppliers or vendors.
2. It is commonly used in the procurement process by procurement managers, purchasing departments, or project managers who are responsible for sourcing and acquiring goods or services.
3. RFQs are also utilized by government agencies, non-profit organizations, and other entities that require a formal and organized approach to soliciting competitive bids or proposals from potential suppliers.

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