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West Virginia Division of PersonnelSUPERVISORS GUIDE
HUMAN RESOURCES RECORD
KEEPING REQUIREMENTSEmployee Relations Section
June 2013DISCLAIMER
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How to fill out human resources record
How to fill out human resources record?
01
Start by gathering all necessary information, such as employee's personal details, job title, start date, and contact information.
02
Create sections in the record for different aspects of the employee's information, such as employment history, training and development, performance evaluations, and any disciplinary actions taken.
03
Fill in each section with the relevant information. Include dates, descriptions, and any supporting documents.
04
Make sure to accurately record any changes in the employee's status, such as promotions, transfers, or terminations.
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Double-check the information for accuracy and completeness before finalizing the record.
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Store the record securely in a designated location, ensuring it is easily accessible for authorized personnel who may need to reference it.
Who needs human resources record?
01
Human resources departments within organizations need human resources records to effectively manage and administer employee information.
02
Supervisors and managers may need access to certain information within the human resources record to make informed decisions regarding employee performance, career development, and potential promotions.
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Legal and compliance teams may require access to human resources records when handling matters such as employee disputes, workplace investigations, or audits.
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Employees themselves may need to access their own human resources records to review personal information, request changes, or verify employment history for various purposes, such as applying for loans or immigration-related matters.
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What is human resources record?
HR record is a document that contains detailed information about employees' personal and professional data, such as employment history, performance evaluations, and training records.
Who is required to file human resources record?
Employers are required to maintain and file HR records for all employees.
How to fill out human resources record?
HR records can be filled out manually or electronically by HR personnel or managers, and should include accurate and up-to-date information about each employee.
What is the purpose of human resources record?
The purpose of HR records is to track employees' progress, performance, and development, as well as to ensure compliance with labor laws and regulations.
What information must be reported on human resources record?
Information such as employee's personal details, job title, salary, benefits, attendance records, and disciplinary actions should be reported on HR records.
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