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Mosses Bay MunicipalityANNUAL FORMAL WRITTEN QUOTATION
T1410/18: SUPPLY AND DELIVERY OF POLES
CLOSING DATE: 28 MARCH 2019CLOSING TIME: 12:00NAME OF BIDDER*: ..........................................................................................................................ADDRESS*:
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How to fill out annual formal written quotation
01
To fill out an annual formal written quotation, follow these steps:
02
Begin by inserting the date at the top of the document.
03
Include your company's name, address, and contact information.
04
Add the recipient's name, address, and contact information.
05
Write a subject line that clearly states the purpose of the quotation.
06
Begin the body of the quotation with a proper salutation.
07
Provide a brief introduction about your company and its services/products.
08
List the items or services being quoted, along with their respective prices.
09
Specify any terms and conditions, such as payment terms or delivery details.
10
Include any applicable taxes or fees.
11
Summarize the total amount due and any discounts, if applicable.
12
Mention the validity period of the quotation.
13
End the quotation with a closing statement and your company's contact information.
14
Proofread and review the quotation for accuracy before sending it.
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Save a copy of the filled-out quotation for your records.
Who needs annual formal written quotation?
01
Annual formal written quotation is typically needed by businesses or organizations that require goods or services from suppliers on a regular or recurring basis.
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It is used to establish a formal agreement regarding pricing and terms for the duration of one year.
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Common examples of those who need annual formal written quotations are:
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- Procurement departments of companies
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- Government organizations
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- Non-profit organizations
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- Educational institutions
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- Hospitals and healthcare facilities
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- Any entity that frequently purchases goods or services from suppliers.
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