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PURCHASING CARD POLICY FAIRFIELD TOWNSHIP, OHIO (Butler County)Contents TOWNSHIP PURCHASING CARD POLICY & PROCEDURE ................................................. 3 1.0 2.0 3.0 4.0 5.0 6.0 7.0
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How to fill out purchasing card procedure

01
To fill out the purchasing card procedure, follow these steps:
02
Start by reviewing and understanding the policies and guidelines related to the purchasing card.
03
Obtain the necessary forms or templates required for filling out the procedure.
04
Gather all the relevant information and documentation needed to complete the procedure.
05
Begin by providing the details of the purchase, such as the name of the vendor, description of the goods or services, and the quantity or amount to be purchased.
06
Fill in the required information regarding the budget or cost center to be charged for the purchase.
07
Include any necessary approval or authorization signatures on the procedure. This may involve obtaining approvals from supervisors or budget managers.
08
Double-check all the information provided to ensure accuracy and completeness.
09
Submit the filled-out purchasing card procedure as per the designated process or to the respective department that handles such procedures.
10
Keep a copy of the completed procedure for record-keeping purposes.

Who needs purchasing card procedure?

01
The purchasing card procedure is needed by employees or individuals who are responsible for making purchases on behalf of an organization or company.
02
It is also essential for finance or procurement departments that manage purchasing activities and need a standardized process for recording and tracking purchases made through purchasing cards.
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The purchasing card procedure is a set of guidelines and steps that organizations follow to manage and track their procurement activities using a purchasing card.
All employees who are authorized to use purchasing cards are required to file purchasing card procedures.
Purchasing card procedures can be filled out by following the specific instructions provided by the organization, which typically include documenting the transaction details, obtaining necessary approvals, and submitting the paperwork within a specified timeframe.
The purpose of purchasing card procedure is to ensure that purchases made using a purchasing card are authorized, properly documented, and comply with the organization's procurement policies.
Information that must be reported on purchasing card procedure includes the date of purchase, vendor name, description of goods or services purchased, amount spent, and any necessary approvals.
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