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FALLBROOK UNION HIGH SCHOOL DISTRICT 2400 South Stage Coach Lane Fallbrook, CA 92028 BOARD OF TRUSTEES AGENDA April 7, 2014, Regular Meeting 6:00 p.m. Open Meeting/Adjourn to Closed Session Staff

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How to fill out open meetingadjourn to closed

01

To fill out the form to adjourn an open meeting to closed, you need to first gather all the necessary documents and information related to the meeting. This may include the agenda, minutes from previous meetings, and any additional reports or presentations.

02

Once you have all the required materials, start by reviewing the rules and regulations governing the adjournment of open meetings to closed sessions. Familiarize yourself with any specific procedures or guidelines that need to be followed.

03

Begin the process by addressing the chairperson or presiding officer of the meeting. Request a motion to adjourn the open meeting to closed. This motion should be made by a member of the governing body or another authorized individual.

04

Next, a second member should second the motion to adjourn to closed. It is important to have a second motion to proceed with the process.

05

After the motion and second have been made, a vote should be taken by the governing body or members present. The majority of the members must vote in favor of the motion for it to pass.

06

If the vote is in favor of adjourning to closed, make sure to record the outcome of the vote in the meeting minutes. This will serve as an official record of the decision.

07

Before transitioning to the closed session, inform the attendees and any observers that the meeting will now be closed. State the reason for closing the meeting, which may be due to sensitive information, legal matters, or other valid reasons specified by the governing body or relevant laws.

08

Finally, ensure that the necessary steps are taken to maintain the confidentiality of the closed meeting. This may involve securing the meeting room, restricting access, and providing any required documents or equipment for the closed session.

Regarding who needs open meeting adjourned to closed, it typically involves public bodies or organizations that are required to conduct certain portions of their meetings in an open and transparent manner. However, there may be situations where it is necessary to discuss sensitive topics or protect confidential information, thereby necessitating the need to adjourn to a closed session.

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What is open meetingadjourn to closed?

Open meetingadjourn to closed is the process of transitioning a public meeting from being open and accessible to the public to being closed to only certain individuals.

Who is required to file open meetingadjourn to closed?

The presiding officer or chairperson of the meeting is usually responsible for transitioning the meeting from open to closed.

How to fill out open meetingadjourn to closed?

To fill out open meetingadjourn to closed, the presiding officer must announce the transition and make sure that only authorized individuals remain in the meeting.

What is the purpose of open meetingadjourn to closed?

The purpose of open meetingadjourn to closed is to address confidential or sensitive matters that should not be discussed in a public forum.

What information must be reported on open meetingadjourn to closed?

The transition from open to closed meeting should be documented in the meeting minutes, including the reason for the closure.

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