Get the free Sole Source Justification Form - Laramie County Community College - lccc wy

Laramie County Community College Sole Source Justification Sole source is defined as such that only one supplier or manufacturer can provide the product or service. When and where possible, every

How to fill out sole source justification form

How to fill out a sole source justification form:

1. Start by providing the basic information required on the form, such as your name, title, and contact information. This will help identify you as the requester.
2. Next, clearly state the purpose and objective of the procurement. Explain why it is necessary to use a sole source rather than soliciting competitive bids. Provide justification for why there is only one suitable vendor or supplier for the required goods or services.
3. Detail the specific goods or services that you are seeking to procure through the sole source justification. Be as specific and detailed as possible to ensure clarity for anyone reviewing the form.
4. Provide a cost estimate for the procurement, including any potential cost savings or benefits that using a sole source may bring. This will help demonstrate the financial feasibility and advantages of this approach.
5. Outline any potential risks or challenges associated with using a sole source vendor. Address any concerns about vendor reliability, quality control, or potential conflicts of interest.
6. Include any supporting documentation or evidence that strengthens your case for a sole source procurement. This could include market research, testimonials, previous experience with the vendor, or any other relevant information.

Who needs a sole source justification form?

1. Government agencies or organizations that are subject to procurement regulations may require a sole source justification form. This ensures transparency and accountability in the procurement process.
2. Organizations or individuals seeking to procure goods or services that can only be provided by a specific vendor may need a sole source justification form. This could be due to factors such as proprietary technology, specialized expertise, or a unique product offering.
3. Industries or sectors with limited competition or a small pool of qualified suppliers may find it necessary to utilize sole source procurement. This ensures that they can still access necessary goods or services, even if there are no other viable options.

In summary, filling out a sole source justification form involves providing detailed information about the procurement, explaining why a sole source is necessary, addressing any potential risks, and including supporting documentation. This form may be required by government agencies or organizations that need to justify non-competitive procurement or by those seeking to procure goods or services that have limited options in the market.

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What is sole source justification form?

The sole source justification form is a document used to justify the need to purchase goods or services from a single supplier without obtaining competitive bids.

Who is required to file sole source justification form?

Any individual or department within an organization that wishes to make a sole source purchase is required to file the sole source justification form.

How to fill out sole source justification form?

The form typically requires information such as a description of the goods or services, the reason for the sole source request, and approval signatures from appropriate personnel.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process, by justifying why a competitive bidding process was not used.

What information must be reported on sole source justification form?

Information that must be reported on the sole source justification form includes the vendor's name, a description of the goods or services, the cost, and the reason for the sole source request.