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REQUEST FOR QUOTATION DOCUMENT (For Planning/Engineering Assignment)APPENDICESVersion 3.0 December 2018Ministry of Transportation OntarioAppendix 1 Forms and TablesREQUEST FOR QUOTATION FORM 1(a)
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How to fill out request for quotation document
How to fill out request for quotation document
01
To fill out a request for quotation document, follow these steps:
02
Start by opening a new document in a word processing software or using a pre-designed template.
03
At the top of the document, include the name and contact information of your company or organization.
04
Next, clearly label the document as a 'Request for Quotation' or 'RFQ'.
05
Provide a brief introduction or overview of your company and the purpose of the request for quotation.
06
Include a section for the description of the goods, products, or services you are seeking quotations for.
07
Specify any technical requirements, quantities, or specifications for the requested goods or services.
08
State the desired delivery or completion date and any important deadlines.
09
Provide instructions for how suppliers should submit their quotations, including contact information and any required documents or supporting information.
10
Include any terms and conditions that will apply to the quotation process or subsequent agreements.
11
Close the document with a clear indication of the deadline for submitting quotations and any additional notes or instructions.
12
Proofread and review the completed request for quotation document before sending it out.
13
Save the document and distribute it to potential suppliers or service providers either electronically or via mail.
14
Keep a record of the sent documents and follow up with the suppliers to ensure they have received and understood the request for quotation.
Who needs request for quotation document?
01
A request for quotation (RFQ) document is typically needed by businesses, organizations, and individuals who are in the process of sourcing goods or services. This document is used to request pricing information and detailed quotations from potential suppliers or service providers. By using an RFQ, these entities can effectively compare quotes and select the most suitable supplier or service provider for their requirements.
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