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REQUEST FOR QUOTATION DOCUMENT FOR CONTRACT ADMINISTRATION RETAINER SERVICES PART A TERMS OF REFERENCE (Version 1.7, March 2018) Insert the Location of the Project Enter geographical Assignment area
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How to fill out request for quotation document

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How to fill out request for quotation document

01
Start by writing your company name, address, and contact details at the top of the document.
02
Next, include the recipient's name, address, and contact details below your company information.
03
Add a clear and concise title for the document, such as 'Request for Quotation'.
04
Begin the body of the document by introducing your company and providing a brief background or summary of the project or product for which you require a quotation.
05
Clearly state the purpose of the document, which is to request a detailed quotation for the specified project or product.
06
Specify all the necessary details and requirements, such as the quantity, specifications, delivery date, and any additional services or terms and conditions.
07
Include any supporting documents or specifications that may assist the recipient in preparing an accurate quotation.
08
Clearly state the deadline for submitting the quotation and provide contact information for any questions or clarifications.
09
End the document with a polite and professional closing, such as 'Thank you for considering our request. We look forward to receiving your quotation.'
10
Leave sufficient space for the recipient to fill in their company details and prepare the quotation.
11
Proofread the document for any errors or missing information before sending or submitting it.
12
Save a copy of the completed document for your records.

Who needs request for quotation document?

01
Request for Quotation documents are commonly needed by businesses and organizations that require specific products or services.
02
These documents are often used in procurement processes to request competitive price quotes from suppliers or vendors.
03
Small and large businesses alike, across various industries, may need to use request for quotation documents to gather pricing information for procurement decisions.
04
For example, manufacturing companies may use them to request quotes for raw materials or machinery, while service-based companies may use them to request quotes for outsourcing projects or specialized services.
05
Any entity that needs to compare and evaluate different suppliers or vendors based on price, quality, and other factors can benefit from using request for quotation documents.
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Request for Quotation (RFQ) document is a procurement document used to invite suppliers to submit a bid for products or services.
Typically, procurement officers or purchasing departments are responsible for filing the request for quotation document.
You can fill out the request for quotation document by providing detailed information about the products or services required, quantity needed, delivery date, and any specific requirements.
The purpose of the request for quotation document is to gather competitive bids from suppliers to ensure the best price and quality for the products or services needed.
Information such as product or service description, quantity, delivery date, specifications, terms and conditions, and contact details must be reported on the request for quotation document.
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