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REQUEST FOR QUOTATION DOCUMENT FOR CONSTRUCTION CONTRACT ADMINISTRATION RETAINER SERVICES PART A TERMS OF REFERENCE (Version 1.5, May 2016)Location of the ProjectEnter geographical Assignment areaRetainer

How to fill out request for quotation document

How to fill out request for quotation document

1. To fill out a request for quotation document, follow these steps:
2. Begin by stating the purpose of the document, which is to request a quotation for specific goods or services.
3. Provide the details of your company, including the name, address, and contact information.
4. Specify the date of the request and the desired deadline for receiving the quotation.
5. Describe the goods or services required in detail, including any specific specifications or requirements.
6. Indicate the quantity or estimated volume needed.
7. Clearly state any delivery or shipping requirements, such as desired delivery dates or preferred shipping methods.
8. Include any terms and conditions that should be considered by the supplier when preparing the quotation.
9. Provide a contact person for any questions or clarifications regarding the request.
10. Include any additional supporting documents that may be required, such as technical specifications or drawings.
11. Review the completed document for accuracy and completeness before sending it to the intended suppliers for quotation.
12. Save a copy of the request for quotation document for future reference and tracking of responses.

Who needs request for quotation document?

1. A request for quotation document is needed by organizations or individuals who are seeking to obtain information on pricing and availability of goods or services.
2. This can include businesses looking for suppliers or vendors, project managers seeking contractors, or individuals sourcing products or services for personal use.
3. The document serves as a formal request for suppliers to submit their quotations based on the specified requirements.
4. By using the request for quotation document, the requester can compare different quotations and make an informed decision on the best supplier or contractor to choose.

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What is request for quotation document?

Request for Quotation document is a formal document used in procurement processes to invite potential suppliers to submit a quotation for the supply of goods or services.

Who is required to file request for quotation document?

The purchasing department or procurement team of an organization is usually responsible for filing the request for quotation document.

How to fill out request for quotation document?

The request for quotation document typically includes details of the required goods or services, delivery schedule, pricing information, and any specific requirements. Suppliers can fill out the document with their quotation and submit it to the purchasing department.

What is the purpose of request for quotation document?

The purpose of the request for quotation document is to gather competitive bids from potential suppliers, compare pricing and offerings, and select the most suitable supplier for the procurement of goods or services.

What information must be reported on request for quotation document?

Information such as the description of goods or services required, quantity, quality specifications, delivery timeline, pricing details, terms and conditions, and instructions for submitting the quotation must be reported on the request for quotation document.