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STATE OF CALIFORNIAATTACHMENT Page 1 of 4 DEPARTMENT OF CORRECTIONS AND REHABILITATION SOLICITATION # 10547554OBS 4007 (B) (4/19)Request For Quotation NonIT Goods CDC Solicitation Information (to

How to fill out request for quotation

How to fill out request for quotation

1. Start by identifying the products or services for which you need a quotation.
2. Collect all the necessary information such as product specifications, quantities required, delivery requirements, and any special instructions.
3. Find potential suppliers or vendors who can provide the requested products or services.
4. Use a formal format to draft the request for quotation, including your company's contact information, a clear subject line, and a professional tone.
5. Begin the request by addressing the supplier or vendor and briefly introducing your company.
6. Provide a detailed description of the products or services required, including any specific requirements or preferences.
7. Clearly state the quantity needed and any specific delivery requirements such as timelines or shipping instructions.
8. Mention any quality standards or certifications that the supplier must meet.
9. Include any special terms or conditions such as payment terms, warranty requirements, or packaging preferences.
10. Provide your contact information and invite the supplier to submit their quotation by a specified deadline.
11. Proofread the request for quotation to ensure clarity, accuracy, and professionalism before sending it out.
12. Send the request to the selected suppliers via email or any preferred communication method.
13. Keep track of the responses received and evaluate them based on factors such as price, quality, and supplier reputation.
14. Select the most suitable quotation and proceed with further negotiations or placing an order.
15. Communicate the final decision to all suppliers who participated in the quotation process.

Who needs request for quotation?

1. Request for quotation is needed by businesses or organizations that wish to procure products or services from external suppliers or vendors.
2. It is commonly used in procurement processes to gather price and availability information before making a purchase decision.
3. Small businesses, large corporations, government agencies, and non-profit organizations can all benefit from using a request for quotation.
4. By sending out a request for quotation, organizations can compare different offers and select the supplier that best meets their requirements and budget.
5. It helps in obtaining competitive pricing, evaluating supplier capabilities, and ensuring transparency in the procurement process.

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What is request for quotation?

Request for Quotation is a document used in procurement to invite suppliers to submit a quote for products or services.

Who is required to file request for quotation?

Typically, procurement departments or purchasing agents are responsible for filing request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, one must include details of the required products or services, quantity needed, delivery timeline, and any other relevant information.

What is the purpose of request for quotation?

The purpose of request for quotation is to gather competitive quotes from suppliers to compare pricing and quality before making a purchasing decision.

What information must be reported on request for quotation?

Information such as product or service specifications, quantity needed, delivery requirements, terms and conditions, and contact details must be reported on request for quotation.