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BOISE PUBLIC LIBRARY BOARD OF TRUSTEES June 13, 2019, Meeting Packet Cover Page AGENDA AND AGENDA NOTES DIRECTORS REPORT SUPPORTING DOCUMENTS Boise Public Library Policy Review: Section 5.00, Collection

How to fill out agenda and agenda notes

How to fill out agenda and agenda notes

1. To fill out an agenda, follow these steps:
2. Start by noting down the date, time, and location of the meeting at the top of the agenda.
3. List the meeting objectives or goals. These can be specific tasks or topics that need to be discussed.
4. Arrange the agenda items in a logical order, starting with the most important or urgent topics.
5. Provide a brief description or summary for each agenda item. This helps the participants understand what will be discussed.
6. Allocate a specific amount of time for each agenda item. This ensures that the meeting stays on track and doesn't overrun.
7. Include any relevant attachments or materials that may be required for discussion.
8. To fill out agenda notes, follow these steps:
9. Use a separate sheet or document to take notes during the meeting.
10. Start by recording the date, time, and location of the meeting at the top of the notes.
11. Create a clear and concise heading for each agenda item.
12. Take note of key points, decisions, and action items discussed under each agenda item.
13. Use bullet points or numbering to organize the information in a structured manner.
14. Include any attachments or additional information discussed during the meeting.
15. Review and finalize the agenda notes, ensuring accuracy and completeness.
16. Remember to save and distribute both the filled-out agenda and agenda notes to the relevant participants.

Who needs agenda and agenda notes?

1. Agendas and agenda notes are essential for anyone organizing or participating in a meeting.
2. Organizers: Meeting organizers use agendas to plan and structure the meeting, ensuring that all necessary topics are covered and time is allocated efficiently.
3. Participants: Meeting participants use agendas and agenda notes to prepare for the meeting, understand the topics to be discussed, and keep track of important information and action items.
4. Management: Agendas and agenda notes provide a documented record of the meeting's proceedings, allowing management to review and evaluate outcomes, decisions, and actions.
5. Future Reference: Agendas and agenda notes serve as a reference for future meetings on related topics or projects.

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What is agenda and agenda notes?

Agenda is a list of items to be discussed or acted upon in a meeting, while agenda notes are additional details or information related to each item on the agenda.

Who is required to file agenda and agenda notes?

Typically, the person responsible for organizing the meeting or the organization's secretary is required to file the agenda and agenda notes.

How to fill out agenda and agenda notes?

To fill out an agenda and agenda notes, list down the items to be discussed or acted upon in the meeting, provide necessary details or information for each item, and distribute it to the attendees before the meeting.

What is the purpose of agenda and agenda notes?

The purpose of agenda and agenda notes is to provide a framework for the meeting, keep the discussion on track, ensure all important topics are covered, and serve as a reference for follow-up actions.

What information must be reported on agenda and agenda notes?

The agenda and agenda notes should include the meeting date, time, location, list of items to be discussed, background information for each item, responsible persons, and any relevant attachments or documents.