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NATIONAL INSTITUTE OF TECHNOLOGY, UTTARAKHAND Ref.No. REQUISITION FORM No.1 CONSUMABLES (Without Gem)Date: (FORM FOR THE DIRECT PURCHASE OF GOODS WITHOUT INVITING QUOTATIONS OR BIDS UNTO THE VALUE
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How to fill out purchase procedure 1 purchase
How to fill out purchase procedure 1 purchase
01
Start by identifying the products or services that you wish to purchase.
02
Research and gather information about potential suppliers or vendors who can provide the required products or services.
03
Contact the selected suppliers or vendors to obtain quotations or proposals for the purchase.
04
Evaluate the quotations or proposals and compare them based on factors such as price, quality, delivery time, and terms and conditions.
05
Select the most suitable supplier or vendor based on the evaluation results.
06
Negotiate the terms and conditions of the purchase, including price, delivery schedule, and payment terms.
07
Once the negotiation is complete, prepare a purchase order or agreement that clearly specifies the details of the purchase.
08
Review the purchase order or agreement to ensure accuracy and compliance with internal policies and procedures.
09
Obtain necessary approvals, if required, before finalizing the purchase.
10
Communicate the finalized purchase order or agreement to the supplier or vendor.
11
Monitor the progress of the purchase, including order fulfillment and delivery.
12
Receive the purchased products or services and verify their quality and quantity.
13
Process the payment for the purchase according to the agreed terms and conditions.
14
Maintain proper documentation of the entire purchase procedure for future reference or audit purposes.
Who needs purchase procedure 1 purchase?
01
Any individual or organization that intends to procure products or services for their own use or for use by their clients or customers needs purchase procedure guidance. This includes businesses, government agencies, educational institutions, non-profit organizations, and individuals.
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