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Agenda OF ORDINARY MEETING TO BE HELD ON 19 DECEMBER, 2018SHIRE OF CONDITION NOTICE OF MEETING Councillors: Please be advised that the next meeting of theKONDININ SHIRE COUNCIL will be held on Wednesday,

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How to fill out indexed departmental file list

01

To fill out an indexed departmental file list, follow these steps:

02

Create a list or spreadsheet to organize the file information.

03

Include columns for file name, location, department, and any other relevant details.

04

Start with the first file and fill in the information in the respective columns.

05

Continue this process for all the files in the department, entering the required information.

06

Make sure to be accurate and consistent in recording the file details.

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Once all the information is filled out, review the list for any errors or missing data.

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Save the file list in a suitable format, such as Excel or CSV, for easy access and sharing.

09

Update the indexed departmental file list whenever new files are added or existing ones are moved or removed.

Who needs indexed departmental file list?

01

Indexed departmental file lists are beneficial for:

02

- Department heads or managers who need to have an organized overview of all the files in their department.

03

- Administrative staff responsible for maintaining file records and facilitating file retrieval.

04

- Compliance officers or auditors who require accurate documentation of departmental files for regulatory purposes.

05

- Anyone who wants to streamline file management and improve efficiency within a department.

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What is indexed departmental file list?

The indexed departmental file list is a list of all files maintained by a department that are organized and indexed for easy reference.

Who is required to file indexed departmental file list?

All departments within an organization are required to file an indexed departmental file list.

How to fill out indexed departmental file list?

To fill out the indexed departmental file list, departments must list all files, provide a brief description, and include relevant indexing information.

What is the purpose of indexed departmental file list?

The purpose of the indexed departmental file list is to provide transparency and easy access to departmental files for internal and external stakeholders.

What information must be reported on indexed departmental file list?

The indexed departmental file list must include the file name, description, indexing criteria, and location within the department's filing system.

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