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Get the free Procard Record Archive Submission Form - UMass Amherst

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University of Massachusetts Amherst Controllers Office Proceed Record Archive Submission Form Fiscal Year Use for Hard Copy Records This form should be completed prior to hand carrying records to
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How to fill out procard record archive submission

01
Start by gathering all the relevant documents and records pertaining to the Procard transactions that need to be archived.
02
Organize the documents in a systematic manner, such as by month or by specific Procard category.
03
Prioritize accuracy and completeness while filling out the Procard record archive submission form.
04
Begin with providing basic information like the submitter's name, date of submission, and contact details.
05
Specify the time period for which the Procard records are being submitted.
06
Include relevant details for each individual Procard transaction, such as date, vendor name, transaction amount, and purpose.
07
Refer to the original Procard statements or receipts to ensure accurate information is recorded.
08
If there are any discrepancies or missing information, consult the appropriate department or personnel for clarification.
09
Double-check the filled-out submission form for any errors or omissions before finalizing.
10
Submit the completed Procard record archive submission form to the designated department or authority as per the relevant guidelines and procedures.

Who needs procard record archive submission?

01
Procard record archive submission is required by any individual or organization that needs to maintain a proper record of Procard transactions.
02
This may include financial departments, auditors, or individuals responsible for monitoring and managing Procard expenses.
03
The submission allows for easy retrieval and reference of Procard records for accounting, audit, or compliance purposes.
04
It ensures transparency and accountability in financial transactions conducted using Procards.
05
Additionally, it may be necessary for regulatory compliance or internal control purposes.
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Procard record archive submission is the process of submitting archived records of procard transactions for documentation and record-keeping purposes.
All cardholders with a procard are required to file procard record archive submission.
Procard record archive submission can be filled out by logging into the online portal and uploading the necessary documents.
The purpose of procard record archive submission is to maintain accurate records of procard transactions for auditing and compliance purposes.
Procard record archive submission must include details such as transaction date, amount, vendor, and purpose.
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