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SOLE SOURCE PROCUREMENT DECLARATION REQUEST Instructions to complete and route this form: This form cannot yet be completed electronically and, only signed forms will be accepted and processed; Emailed

How to fill out sole source delcaration request

How to fill out sole source delcaration request

1. To fill out a sole source declaration request, follow these steps:
2. Begin by obtaining the sole source declaration request form from the relevant authority or department.
3. Provide your contact information, including your name, address, phone number, and email address.
4. Indicate the purpose of the sole source declaration request and provide a brief description of the goods or services for which you are seeking sole source procurement.
5. Specify the reasons why the goods or services can only be obtained from a sole source, including any unique features, proprietary rights, or compatibility requirements.
6. Attach any supporting documentation or evidence that validates the need for sole source procurement, such as vendor quotations, technical specifications, patents, or previous sole source determinations.
7. Sign and date the sole source declaration request form.
8. Submit the completed form to the appropriate authority or department as instructed.
9. Follow up with the authority or department for any additional information or steps required to process your sole source declaration request.
10. Keep a copy of the completed form and supporting documentation for your records.

Who needs sole source delcaration request?

1. A sole source declaration request is needed by individuals or organizations who want to procure goods or services directly from a specific vendor without going through a competitive bidding process.
2. This request is typically required when the goods or services needed can only be obtained from a sole source due to unique features, proprietary rights, compatibility requirements, or other compelling reasons.
3. Examples of entities that may require a sole source declaration request include government agencies, educational institutions, private businesses, and non-profit organizations.

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What is sole source declaration request?

A sole source declaration request is a formal submission made to declare that a particular product or service can only be obtained from one specific source.

Who is required to file sole source declaration request?

Any entity or individual who wants to purchase a product or service from a sole source supplier is required to file a sole source declaration request.

How to fill out sole source declaration request?

To fill out a sole source declaration request, you need to provide detailed information about the product or service, reasons for selecting the sole source supplier, and any supporting documentation.

What is the purpose of sole source declaration request?

The purpose of a sole source declaration request is to justify why a particular product or service can only be obtained from one specific source and to ensure transparency in the procurement process.

What information must be reported on sole source declaration request?

The sole source declaration request must include details such as the product or service being procured, the name of the sole source supplier, reasons for selecting the sole source supplier, and any relevant supporting documents.