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Global INVOICE / VDA 4938 EDIFACT/D07A/INVOICE: INVOICE Self billing InvoicVersion: 1.0 Final Publication: Notes:17.11.2016 Based on VDA 4938, Version 2.1, June 2014Global Invoice / VDA 4938Change

How to fill out edifact or ubl xml

How to fill out edifact or ubl xml

1. To fill out an EDIFACT or UBL XML document, follow these steps: 1. Understand the structure: Familiarize yourself with the format and structure of the specific EDIFACT or UBL XML standard you are working with. This will help you understand the different segments and elements that need to be filled out.
2. Identify required fields: Determine the mandatory fields that must be included in the document. These are usually specified in the EDIFACT or UBL XML standard documentation.
3. Gather necessary information: Collect all the relevant data that needs to be included in the document. This could include product details, delivery information, payment terms, etc.
4. Start with the header: Begin by filling out the header section of the document. This usually includes information such as the sender and receiver's details, document type, message date, etc.
5. Fill out the body: Move on to the body section of the document where you will include the specific transaction details. This could include order items, quantities, prices, etc. Refer to the standard documentation for the specific segments and elements that need to be populated.
6. Add any necessary segments: Depending on the transaction type and requirements, you may need to include additional segments in the document. Again, refer to the standard documentation for the specific segments that need to be added.
7. Validate the document: Once you have filled out all the necessary fields, it is important to validate the document to ensure its compliance with the EDIFACT or UBL XML standard. Make use of validation tools or software to check for any errors or missing information.
8. Review and finalize: Before submitting the document, review it thoroughly to ensure accuracy and completeness. Make any necessary adjustments or corrections as needed.
9. Transmit the document: Once the document is finalized and validated, it can be transmitted to the intended recipient using the appropriate EDI (Electronic Data Interchange) system or method.
10. Keep a record: It is good practice to maintain a record of all EDIFACT or UBL XML documents that have been filled out. This can be useful for reference, auditing, or future analysis.

Who needs edifact or ubl xml?

1. EDIFACT or UBL XML documents are primarily used in business-to-business (B2B) transactions. They are commonly needed by organizations involved in international trade, supply chain management, logistics, and procurement.
2. Specific industries that often require EDIFACT or UBL XML documents include manufacturing, retail, wholesale, shipping, and transportation. Additionally, companies that work with government agencies or participate in global trade networks may also need to use these formats for exchanging business documents.
3. EDIFACT and UBL XML provide standardized formats for exchanging information electronically, making it easier for different systems and organizations to communicate and collaborate efficiently. They help streamline business processes, improve data accuracy, and reduce manual processing efforts.

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What is edifact or ubl xml?

EDIFACT (Electronic Data Interchange For Administration, Commerce and Transport) is an international standard for electronic data interchange, while UBL (Universal Business Language) XML is a standard format for electronic business documents.

Who is required to file edifact or ubl xml?

Companies or business entities engaged in international trade or commerce may be required to file EDIFACT or UBL XML documents.

How to fill out edifact or ubl xml?

EDIFACT or UBL XML documents can be filled out using specific software or tools that support the standard format.

What is the purpose of edifact or ubl xml?

The purpose of EDIFACT or UBL XML is to facilitate electronic data interchange between different parties involved in business transactions.

What information must be reported on edifact or ubl xml?

Information such as product details, pricing, quantities, shipping information, and other relevant data related to the business transaction must be reported on EDIFACT or UBL XML.