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PROXY FORM FOR EXTRAORDINARY GENERAL MEETING For the Extraordinary General Meeting of BOC Hong Kong (Holdings) Limited (the Company) on 20 May 2008 and at any adjournment thereof I/We of (Note 1)

How to fill out proxy form for extraordinary

How to fill out proxy form for extraordinary?

1. Obtain the proxy form: The first step is to obtain the proxy form for extraordinary meetings. This can usually be obtained from the organization or company hosting the meeting. The form may be available online or provided through mail.
2. Read the instructions: Before filling out the proxy form, carefully read the instructions provided. These instructions will guide you on how to correctly fill out the form and any specific requirements or deadlines to be aware of.
3. Identify the meeting details: Fill out the necessary information regarding the extraordinary meeting. This includes the date, time, and location of the meeting. Ensure that you have the accurate details to avoid any confusion.
4. Provide personal information: The proxy form will require you to fill in your personal information. This typically includes your name, address, contact information, and any other details relevant to your identification. Make sure to provide accurate and up-to-date information.
5. Choose a proxy: Indicate the proxy you are appointing to represent you at the extraordinary meeting. This is an individual who will attend the meeting on your behalf and vote on the matters being discussed. Ensure that the person you choose is willing and able to fulfill this role.
6. Sign and date the form: Finally, sign and date the proxy form to indicate your consent and authorization. Make sure to follow any specific instructions regarding the signature and dating requirements. Failure to provide a valid signature or date may invalidate the proxy form.

Who needs proxy form for extraordinary?

1. Shareholders or members of an organization: When an extraordinary meeting is called by an organization or company, shareholders or members who are unable to attend the meeting in person may need to fill out a proxy form. This allows them to appoint someone to vote on their behalf.
2. Absentees or individuals unable to attend the meeting: Proxy forms are particularly useful for individuals who are unable to attend an extraordinary meeting due to other commitments, geographical distance, or personal circumstances. They can still have their voice heard and participate in the decision-making process through a trusted proxy.
3. Individuals with conflicting schedules: In cases where the date or time of the extraordinary meeting conflicts with personal or professional commitments, a proxy form provides a solution. By appointing a proxy, individuals can ensure that their interests are represented and their votes are cast appropriately.

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What is proxy form for extraordinary?

Proxy form for extraordinary is a document that allows a person to appoint someone else to vote on their behalf at a meeting where important decisions will be made.

Who is required to file proxy form for extraordinary?

Any shareholder who is unable to attend an extraordinary meeting in person can file a proxy form to authorize someone else to vote on their behalf.

How to fill out proxy form for extraordinary?

To fill out a proxy form for extraordinary, the shareholder must provide their name, the name of the appointed proxy, the meeting date, and details of how they want their votes to be cast.

What is the purpose of proxy form for extraordinary?

The purpose of a proxy form for extraordinary is to ensure that all shareholders can have their votes counted even if they are unable to attend the meeting in person.

What information must be reported on proxy form for extraordinary?

The proxy form for extraordinary must include the shareholder's name, the appointed proxy's name, the meeting date, and instructions on how to vote on specific agenda items.