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Dept: Sewer / WTP: 1443 Budget Forms FY13 FISCAL YEAR 2012 APPROVED FY 12 FISCAL YEAR 2013 ESTIMATED SALARIES AND WAGES CONTRACTED SERVICES UTILITY CHARGES SUPPLIES/MATERIALS FIXED/OTHER CHARGES TOTAL
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How to fill out indirect costs

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How to fill out indirect costs:

01
Identify and categorize indirect costs: Start by making a list of all the expenses that are not directly tied to a specific project or activity. These can include overhead expenses such as rent, utilities, office supplies, and salaries for administrative staff. Categorize these costs to make it easier to track and allocate them properly.
02
Determine the allocation basis: Indirect costs are typically distributed among multiple projects or activities based on a specific allocation basis. This can be determined using different methods such as the percentage of direct labor costs, square footage, or machine hours. Choose the most appropriate allocation basis for your organization.
03
Calculate the indirect cost rate: To determine the indirect cost rate, divide the total indirect costs by the allocation base. For example, if your total indirect costs amount to $100,000 and your allocation base is $500,000 in direct labor costs, the indirect cost rate would be 20% ($100,000 divided by $500,000).
04
Allocate indirect costs: Once you have calculated the indirect cost rate, apply it to each project or activity based on the chosen allocation basis. Multiply the percentage or rate by the corresponding direct costs for each project to determine the allocated indirect costs.
05
Document and justify: Keep a record of the calculations made and the rationale behind the chosen allocation method. This will help in justifying the indirect costs allocated and ensure transparency.

Who needs indirect costs:

01
Government contractors: Companies that work with the government are often required to accurately track and allocate their indirect costs. This helps in determining the overhead costs associated with specific contracts and ensures fair pricing.
02
Non-profit organizations: Non-profits need to track indirect costs to ensure that they are adequately covered by the grants or funding they receive. It helps in maintaining transparency and accounting for all expenses incurred.
03
Project-based businesses: Businesses that undertake multiple projects or activities can benefit from understanding and allocating indirect costs properly. This allows for better financial planning, accurate project costing, and helps in determining the profitability of each project.
In conclusion, filling out indirect costs involves identifying and categorizing them, determining an allocation basis, calculating the indirect cost rate, allocating the costs, and documenting the process. Various organizations such as government contractors, non-profits, and project-based businesses need to understand and allocate indirect costs based on their specific requirements.
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Indirect costs are expenses that are not directly tied to a specific project or department.
Organizations that receive federal funding or grants are typically required to file indirect costs.
Indirect costs are typically filled out using a predetermined rate established by the organization or through a negotiated indirect cost rate agreement.
The purpose of indirect costs is to allocate overhead expenses fairly and accurately across all projects and departments.
Information such as labor costs, rent, utilities, and administrative expenses must be reported on indirect costs.
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