Get the free request for quotation - The Port Authority of NY & NJ
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4 World Trade Center, 150 Greenwich Street,21st Floor, New York, NY 10007-Page 1 Of 9
Date 01/29/2019REQUEST FOR QUOTATION
Vendor No., Name, Address (Insert):Collective/Bid×Bid Due Date56154
02/13/2019
Bids
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How to fill out request for quotation
How to fill out request for quotation
01
To fill out a request for quotation, follow these steps:
02
Start by preparing a clear and detailed description of the goods or services you require.
03
Identify the specifications and quantities of the items needed.
04
Research and compile a list of potential suppliers or vendors who can provide the desired goods or services.
05
Contact each supplier or vendor and request a quotation form to fill out.
06
Fill out the quotation form provided by each supplier or vendor.
07
Double-check the completed forms for accuracy and completeness.
08
Include any additional documents or attachments required by the supplier or vendor.
09
Submit the filled-out quotation forms and any supporting documents to the suppliers or vendors.
10
Follow up with the suppliers or vendors to ensure they have received your request.
11
Evaluate the received quotations and compare them based on factors like price, quality, delivery time, and terms & conditions.
12
Select the most suitable supplier or vendor based on your evaluation.
13
Notify the chosen supplier or vendor about your decision and proceed with the necessary arrangements or negotiations.
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Keep records of all correspondence and documentation related to the request for quotation for future reference.
Who needs request for quotation?
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A request for quotation is needed by businesses or individuals who want to procure goods or services from external suppliers or vendors.
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It is commonly used in industries such as manufacturing, construction, IT, and retail.
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Organizations of all sizes, from small businesses to large corporations, may require a request for quotation to effectively compare and select the best suppliers or vendors.
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Having a formal request for quotation process ensures transparency, competitiveness, and cost-effectiveness in the procurement process.
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