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Internship Fall 2018Instructor: Phone: Email: Office Hours: emails or voicemails. Dorothy Burke, faculty and internship coordinator 312.561.5917 db urge×ACM.edu Available by appointment; please allow
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How to fill out emails or voicemails

01
To fill out emails:
02
- Start by addressing the recipient in a polite and professional manner, such as 'Dear Mr./Ms./Dr. [Last Name]'
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- Clearly state the purpose of your email in a concise subject line
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- Begin your email with a formal greeting, such as 'Hello' or 'Good morning/afternoon'
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- Use a professional and clear writing style, avoiding jargon or slang
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- Clearly and succinctly communicate your message, providing any necessary context or background information
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- Use proper grammar, punctuation, and spelling
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- Use a professional closing, such as 'Sincerely' or 'Best regards'
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- Sign off with your name and contact information, including your email address and phone number if applicable
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- Review and proofread your email before sending it
11
To fill out voicemails:
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- Start by stating your name and company/organization, if applicable
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- Clearly state the purpose of your call in a concise and articulate manner
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- Provide any necessary contact information, such as your phone number or email address
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- Speak clearly and slowly, enunciating your words
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- Be polite and courteous throughout the voicemail
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- End the voicemail with a polite closing, such as 'Thank you' or 'I look forward to hearing from you'
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- Repeat your name and contact information at the end of the voicemail
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- Review and rerecord the voicemail if necessary
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- Remember to leave a voicemail that is within a reasonable length
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- Be mindful of any time constraints or urgency
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- If leaving a voicemail for a specific person, ensure you have the correct extension or contact information

Who needs emails or voicemails?

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Emails or voicemails are needed by individuals and businesses for various purposes such as:
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- Communication with clients or customers
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- Sending formal requests or inquiries
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- Sharing important information or updates
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- Applying for jobs or submitting applications
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- Coordinating schedules or setting up appointments
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- Collaborating with colleagues or team members
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- Seeking assistance or support
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- Documenting and archiving conversations
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- Establishing and maintaining professional relationships
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- Conducting remote or virtual meetings
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- Recording and documenting verbal agreements or discussions
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Emails or voicemails are forms of electronic communication used to send messages or information.
Any individual or organization who needs to document or keep a record of their communication may be required to file emails or voicemails.
To fill out emails or voicemails, one simply needs to compose the message or voice recording with the necessary information and send it to the intended recipient.
The purpose of emails or voicemails is to communicate information or messages to others electronically.
The information that must be reported on emails or voicemails includes the sender, recipient, date, subject, and content of the message.
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