Get the free REQUEST FOR QUOTATION NOTICE

REQUEST FOR QUOTATION NOTICE CAPITAL MARKETS AUTHORITY P. O. BOX 74800 00200 TEL: 2221910/2221869 NAIROBI REF: CMA/RFQ 013/20192020 PROVISION OF CONFERENCE & ACCOMMODATION FACILITIES September 11,

How to fill out request for quotation notice

How to fill out request for quotation notice

1. Start by determining the exact requirements of the goods or services you need. Clearly define the specifications and any specific terms and conditions that you want to include in the request for quotation.
2. Identify potential suppliers or vendors who can fulfill your requirements. Conduct research, gather information, and create a list of contacts or companies that you want to invite to submit quotations.
3. Prepare the request for quotation notice document. Include details such as your organization's name, address, contact information, and a brief introduction. Clearly state the deadline for submissions and the preferred format for quotations (e.g., email, physical mail, online form).
4. Provide a detailed description of the goods or services needed. Include specific technical requirements, quantity or volume, delivery timeframe, and any other relevant information that will help suppliers understand your needs.
5. Specify the evaluation criteria that will be used to assess the submitted quotations. This can include factors like price, quality, delivery time, previous experience, and any other relevant considerations. Be transparent about the decision-making process.
6. Define the terms and conditions for the quotation process, such as any confidentiality requirements, payment terms, or contractual obligations that suppliers must agree to.
7. Clearly communicate the method for submitting quotations. Provide clear instructions on how suppliers should format and submit their quotations, whether it's through email, a specific online portal, or physical mail.
8. Proofread the request for quotation notice to ensure clarity, accuracy, and professionalism. Make sure all the necessary information is included and that the document is free from errors.
9. Distribute the request for quotation notice to the selected suppliers or vendors. Send it via email, publish it on your website, or distribute physical copies as necessary.
10. Monitor the submission deadline and collect all received quotations. Review each quotation according to the established evaluation criteria and select the most suitable supplier or vendor.
11. Notify the chosen supplier or vendor of their selection and initiate further negotiations or procedures as required.
12. Maintain proper documentation of the entire quotation process, including all received quotations, evaluation records, and communication with suppliers.
13. Keep records of the selected supplier or vendor, including their contact information, terms of agreement, and any other relevant details for future reference.
14. If necessary, provide feedback to the suppliers who were not selected, expressing your appreciation for their interest and explaining the reasons for your decision.
15. Follow up with the chosen supplier or vendor to finalize the agreement, sign necessary contracts, and initiate the procurement process for the goods or services.

Who needs request for quotation notice?

1. Request for quotation notice is needed by organizations or individuals who want to procure specific goods or services from external suppliers or vendors.
2. This can include businesses, government agencies, non-profit organizations, educational institutions, and any other entity that requires a formal and structured process for soliciting and evaluating quotations.
3. By using a request for quotation notice, organizations ensure that they receive competitive quotes, evaluate suppliers objectively, and make informed decisions based on the best fit for their requirements and budget.
4. It helps to streamline the procurement process, maintain transparency, and establish a clear framework for communication and negotiation with potential suppliers.

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What is request for quotation notice?

Request for quotation notice is a document used to solicit price quotes or bids from suppliers or vendors for products or services.

Who is required to file request for quotation notice?

Government agencies, businesses, or organizations that are looking to purchase goods or services are typically required to file a request for quotation notice.

How to fill out request for quotation notice?

To fill out a request for quotation notice, one must provide details about the products or services needed, specifications, quantity, delivery requirements, and any other relevant information.

What is the purpose of request for quotation notice?

The purpose of request for quotation notice is to gather competitive price quotes from suppliers or vendors to ensure the best value for goods or services.

What information must be reported on request for quotation notice?

Information such as product/service description, quantity needed, delivery requirements, deadline for submission of quotes, contact information, terms and conditions, and any other relevant details must be reported on request for quotation notice.