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OHIOHISTORYCONNECTIONOhio History Connection
State Archives of Ohio
Hi Q HISTORY CONNECTION!
Local Government Records Program800 E. 17th Avenue
Columbus, Ohio 43211 2474
614.297.2553
locales×ohiohistorv.org
www.ohiohistorv.orq/l
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How to fill out public records retention schedule
How to fill out public records retention schedule
01
Begin by gathering all relevant public records that your organization needs to retain.
02
Review each record and categorize them based on their content or function.
03
Determine the appropriate retention period for each category of records. This can be based on legal requirements, operational needs, or historical significance.
04
Create a record retention schedule document that lists each category of records and their corresponding retention period.
05
Include details in the schedule such as the record category, retention period, any legal citations or requirements, and any specific instructions for managing the records.
06
Regularly review and update the retention schedule to ensure compliance with any changes in regulations or organizational needs.
07
Train relevant staff members on the retention schedule and ensure they understand their responsibilities regarding record retention and disposal.
08
Implement a system for tracking and managing the records to ensure they are retained for the required period and disposed of properly when the retention period expires.
Who needs public records retention schedule?
01
Any organization that generates and maintains public records needs a public records retention schedule.
02
This can include government agencies, businesses that interact with the public, non-profit organizations, educational institutions, and healthcare facilities.
03
Having a retention schedule helps these organizations ensure compliance with legal requirements, efficiently manage their records, and preserve valuable historical information.
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What is public records retention schedule?
A public records retention schedule is a document that outlines how long specific records must be retained before they can be destroyed or transferred to a records center or archive.
Who is required to file public records retention schedule?
Government agencies and organizations are usually required to file a public records retention schedule.
How to fill out public records retention schedule?
Public records retention schedules can usually be filled out by providing information about the types of records being retained and the length of time they need to be kept.
What is the purpose of public records retention schedule?
The purpose of a public records retention schedule is to ensure that important records are kept for an appropriate length of time and are disposed of properly when no longer needed.
What information must be reported on public records retention schedule?
Information such as the types of records, retention periods, and disposal methods must be reported on a public records retention schedule.
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