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Justification for Items Peculiar to One Manufacturer Requestor All fields denoted with an asterisk (*) are required fields in order to submit a new item request. If any of these fields are not filled

How to fill out sole source justification

How to fill out sole source justification:

1. Identify the need: Start by clearly stating the need for the product or service that requires sole sourcing. Explain why it is essential and cannot be met by any other source.
2. Provide a description: Provide a detailed description of the product or service required. Include specifications, quantities, and any other relevant details that demonstrate why it is unique and cannot be obtained from multiple sources.
3. Justify the sole source: Explain why the product or service can only be obtained from one specific vendor. Highlight the vendor's unique expertise, proprietary technology, or their exclusive rights to distribute the product. Provide evidence or documentation to support this justification.
4. Consider alternatives: Even if sole sourcing is necessary, evaluate and mention any alternatives that were explored. Explain why these alternatives were not suitable or did not meet the requirements.
5. Address cost concerns: Analyze and address any potential cost concerns associated with sole sourcing. Show how the pricing is fair and reasonable by comparing it to similar products or services in the market. If possible, provide a cost-benefit analysis that demonstrates the value of the sole source option.
6. Include supporting documentation: Attach any relevant supporting documentation, such as vendor quotes, market research, or legal agreements that further support the sole source justification. Make sure to reference and explain these documents within the justification.

Who needs sole source justification?

1. Government agencies: Government entities often require sole source justifications before awarding contracts to ensure transparency and fairness in the procurement process.
2. Organizations with strict procurement policies: Companies or organizations that have strict procurement policies in place may require sole source justifications as a way to ensure that decisions to sole source are thoroughly vetted and justified.
3. Industries with limited suppliers: In certain industries, such as highly specialized manufacturing or technology sectors, there may be a limited number of suppliers with the expertise or capabilities needed, making sole sourcing necessary.
4. Time-sensitive projects: When a project has strict deadlines or urgent requirements, sole sourcing may be the most efficient option to ensure timely completion.
5. Exclusive or patented products: If a product or service is exclusive to a specific vendor or protected by patents, sole sourcing may be necessary to obtain it legally.

Overall, sole source justifications are typically required in situations where there is no viable alternative or when there are specific circumstances that make sole sourcing the most practical and reasonable option.

For pdfFiller’s FAQs

What is sole source justification?

Sole source justification is the reasoning provided for why a particular product or service can only be obtained from one specific supplier.

Who is required to file sole source justification?

Generally, procurement personnel or those responsible for purchasing goods and services are required to file sole source justification.

How to fill out sole source justification?

Sole source justifications are typically filled out by providing details on why only one supplier can meet the requirements, including the unique features or capabilities of the supplier.

What is the purpose of sole source justification?

The purpose of sole source justification is to demonstrate that there is only one supplier capable of providing the necessary product or service, thereby justifying the lack of competition in the procurement process.

What information must be reported on sole source justification?

Information such as the unique capabilities of the supplier, previous successful performance, and any specific requirements that only that supplier can meet should be reported on sole source justification.

How can I send sole source justification for eSignature?

When you're ready to share your sole source justification, you can swiftly email it to others and receive the eSigned document back. You may send your PDF through email, fax, text message, or USPS mail, or you can notarize it online. All of this may be done without ever leaving your account.

How do I complete sole source justification online?

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Can I edit sole source justification on an iOS device?

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