Get the free Sole Source Justification - Richmond, CA

City of RichmondSole Source Justification THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PURCHASE Contact the Purchasing Division and discuss your rationale before completing this form. If

How to fill out sole source justification

How to fill out sole source justification

1. To fill out a sole source justification, follow these steps:
2. Begin by providing a clear and concise title for the justification.
3. State the reason for needing to use a sole source procurement method. Explain why other procurement methods, such as competitive bidding, are not suitable.
4. Provide a detailed description of the goods or services that are needed.
5. Explain why the chosen vendor or supplier is the only one capable of providing the goods or services.
6. Discuss any previous experience or history with the chosen vendor or supplier, highlighting their reliability and quality of work.
7. Outline any alternatives that were considered and why they were rejected.
8. Include any supporting documentation or evidence that demonstrates the need for a sole source procurement.
9. Clearly state the cost associated with the sole source procurement and ensure it is justifiable in terms of the value provided.
10. Lastly, obtain all necessary approvals and signatures before submitting the sole source justification for review.

Who needs sole source justification?

1. Sole source justification is typically required by purchasing or procurement departments in organizations that need to make a purchase without going through the standard competitive bidding process.
2. This can include government agencies, educational institutions, and companies that have specific requirements or proprietary systems that can only be fulfilled by a single vendor or supplier.
3. In some cases, sole source justification may also be required for emergency situations where there is an urgent need for goods or services and there is no time for competitive bidding.

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What is sole source justification?

Sole source justification is a document that explains why a particular product or service can only be provided by one specific supplier.

Who is required to file sole source justification?

Any organization or individual who wants to make a purchase from a single supplier without considering competitive bids.

How to fill out sole source justification?

To fill out a sole source justification, you need to provide a detailed explanation of why the product or service can only be obtained from one supplier, along with supporting documentation.

What is the purpose of sole source justification?

The purpose of sole source justification is to ensure that purchases made without competitive bidding are necessary and justified.

What information must be reported on sole source justification?

The sole source justification should include details about the product or service, the supplier, the reason for selecting the supplier, and any supporting evidence.