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PROCUREMENT AND CONTRACT SERVICES KENDALL HALL ROOM 206 CHICO, CA 959290244 5308985134 www.csuchico.edu/purcCALIFORNIA STATEUNIVERSITY CHICO FINANCIAL SERVICESProcurement Credit Card ProceduresOverview The

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How to fill out procurement card manual and

01

Step 1: Read the procurement card manual carefully to understand its guidelines and policies.

02

Step 2: Begin by filling out the cardholder information section, which includes the name, address, and contact details of the person responsible for using the procurement card.

03

Step 3: Provide the appropriate financial account information, such as the account code, fund, and department, to ensure proper tracking of expenses.

04

Step 4: Record the date and time of each transaction made using the procurement card. This helps in maintaining accurate records.

05

Step 5: Specify the vendor's details, including their name, address, and contact information.

06

Step 6: Enter a description of the purchased goods or services, along with their quantity and individual cost.

07

Step 7: Include any necessary additional information, such as special instructions, justification for the purchase, or any required approvals.

08

Step 8: Review the filled-out procurement card manual for accuracy and make any necessary corrections.

09

Step 9: Submit the completed procurement card manual to the designated department or authority for further processing.

Who needs procurement card manual and?

01

Anyone who is involved in making procurement card transactions needs a procurement card manual.

02

This includes cardholders who use the procurement card for purchasing goods or services on behalf of an organization.

03

Additionally, finance or accounting personnel responsible for managing and tracking expenses also require the procurement card manual.

04

Any individuals involved in the approval or oversight of procurement card transactions can benefit from the manual as well.

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What is procurement card manual and?

The procurement card manual is a document that outlines the procedures and guidelines for using a procurement card to make purchases.

Who is required to file procurement card manual and?

All employees who have been issued a procurement card are required to file the procurement card manual.

How to fill out procurement card manual and?

To fill out the procurement card manual, employees must detail their purchases, provide receipts, and obtain approval from their supervisor.

What is the purpose of procurement card manual and?

The purpose of the procurement card manual is to ensure that all cardholders are aware of the proper procedures for making purchases and to track spending.

What information must be reported on procurement card manual and?

Information such as date of purchase, vendor name, description of purchase, amount, and any required approvals must be reported on the procurement card manual.

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