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CONVENING PLANNING GUIDE for Member Institutions Interested in Hosting a Conveninghttp://www.cpedinitiative.org/INTRODUCTION Thank you for your interest in hosting a SPED convening! Biannual convening

How to fill out convening planning guide

How to fill out convening planning guide

1. Start by gathering all the necessary information, such as the purpose of the convening, the desired outcomes, and the target audience.
2. Create a detailed agenda that outlines the schedule, topics to be covered, and any activities or discussions that will take place.
3. Determine the logistical details, including the date, time, and location of the convening. Arrange for suitable venue and any necessary equipment or resources.
4. Develop a participant list and invite the relevant individuals or organizations. Consider the expertise and diverse perspectives needed for a successful convening.
5. Prepare any materials or resources that will be distributed to the participants, such as presentations, handouts, or guidelines.
6. Plan for facilitation and moderation during the convening. Assign roles and responsibilities to ensure smooth running of sessions and active engagement of participants.
7. Communicate with the participants before the convening to provide them with important details, reminders, and any pre-work or preparations required.
8. During the convening, follow the agenda closely, ensuring that each session starts and ends on time. Encourage active participation and manage any potential conflicts.
9. Take notes or record important discussions and outcomes. This will help in creating a post-convening report and tracking progress on action items.
10. After the convening, follow up with the participants to gather feedback and evaluate the effectiveness of the convening. Use this feedback to improve future convenings.

Who needs convening planning guide?

1. Anyone involved in organizing or hosting a convening can benefit from using a convening planning guide.
2. This includes event planners, project managers, team leaders, and individuals who are responsible for bringing people together for a meeting, workshop, conference, or any other collaborative event.
3. A convening planning guide provides a structured approach and helpful tips for ensuring a successful and impactful convening.

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What is convening planning guide?

The convening planning guide is a document that outlines the details of an event or meeting, including the purpose, attendees, agenda, and logistics.

Who is required to file convening planning guide?

Anyone organizing an event or meeting that involves multiple parties or stakeholders may be required to file a convening planning guide.

How to fill out convening planning guide?

The convening planning guide should be filled out with all relevant information about the event, including dates, locations, objectives, and expected outcomes.

What is the purpose of convening planning guide?

The purpose of the convening planning guide is to ensure that all aspects of an event or meeting are carefully planned and organized to achieve the desired goals.

What information must be reported on convening planning guide?

Information that must be reported on the convening planning guide includes event dates, locations, budgets, agendas, participant lists, and any relevant policies or guidelines.