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County of San Decorate Issued:DECEMBER 21, 2017REQUEST FOR QUOTATION THIS IS NOT AN ORDERQUOTATION DUE DATE: RFQ No. DECEMBER 29, 20178570FOR INFORMATION, PLEASE CONTACT David Roar, Procurement SpecialistSUBMIT
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How to fill out request for quotation quotation

01
To fill out a request for quotation (RFQ), follow these steps:
02
Gather necessary information: Before filling out the RFQ form, make sure you have all the relevant details about the product or service you are requesting a quotation for. This may include specifications, quantities, delivery requirements, and any other special instructions.
03
Identify potential suppliers: Research and identify potential suppliers who can fulfill your requirements. This could involve searching online directories, contacting industry associations, or seeking recommendations from colleagues or business partners.
04
Prepare the RFQ form: Use the provided RFQ template or create a document that includes all the necessary information. This typically includes your company name, contact details, product specifications, delivery requirements, payment terms, and any other specific instructions or terms you want to include.
05
Send out the RFQ: Once the RFQ form is completed, send it to the selected suppliers via email or through an online procurement platform. Make sure to clearly communicate the deadline for submitting quotations and provide a method for suppliers to ask any clarifying questions.
06
Evaluate the quotations: Once you receive the quotations from suppliers, evaluate them based on factors such as price, quality, delivery time, and supplier reputation. Consider requesting additional information or samples if needed.
07
Select a supplier: Based on your evaluation, select the supplier that best meets your requirements. Negotiate any necessary changes to the quotation or terms before finalizing the agreement.
08
Document the selection: Make sure to keep a record of the selected supplier's details, the agreed-upon terms, and any communications related to the RFQ process.
09
Communicate with suppliers: Notify the chosen supplier and any unsuccessful suppliers about the outcome of the RFQ process. Provide feedback if requested and maintain professional relationships for future business opportunities.

Who needs request for quotation quotation?

01
Request for quotation (RFQ) is needed by any individual or organization looking to procure goods or services from external suppliers. It is commonly used in procurement and supply chain management processes to gather competitive pricing and detailed information about available products or services.
02
Typically, RFQs are used by businesses, government agencies, non-profit organizations, and educational institutions that require a formal and structured approach to obtain the best value for their procurement needs.
03
By issuing an RFQ, these entities can compare multiple suppliers based on various factors like price, quality, delivery capabilities, and reputation before making a purchasing decision.
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Request for quotation quotation is a document used in procurement to solicit quotes from suppliers for goods or services.
Any organization or individual looking to purchase goods or services from suppliers.
To fill out a request for quotation quotation, you need to include details about the required goods or services, specifications, quantity needed, and any other relevant information.
The purpose of request for quotation quotation is to obtain competitive quotes from suppliers, compare prices and terms, and ultimately select the best offer.
Information such as the name of the buyer, description of goods or services needed, quantity required, specifications, delivery requirements, and any terms and conditions.
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