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DATA SUBJECT ACCESS REQUEST PROCEDUREVersion:1.0Date of version:March 2018Created by:Simeon Preapproved by:Steve ClappConfidentiality level:External useiConnectExternal Change history DateVersionCreated
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How to fill out data subject access requestprocedure

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How to fill out data subject access requestprocedure

01
Start by addressing the data controller or data protection officer of the organization who holds your personal data.
02
Clearly state that you are making a data subject access request under the General Data Protection Regulation (GDPR), and specify the personal data you wish to access.
03
Provide your contact details and any relevant identifiers, such as account numbers or reference numbers, to help the organization locate your data.
04
Specify the format in which you prefer to receive the requested data, such as email, printed copy, or secure online portal.
05
Clearly state the timeframe within which you expect to receive the requested data, as the GDPR requires organizations to respond within one month.
06
Make sure to sign and date the request, and consider sending it via registered mail or obtaining proof of delivery.
07
Keep copies of all communication related to your data subject access request for future reference or potential complaints.
08
If the organization fails to respond within the required timeframe or does not provide the requested data, you may consider escalating your complaint to the relevant data protection authority.

Who needs data subject access requestprocedure?

01
Any individual who wants to access their personal data held by an organization may need to submit a data subject access request. This can include current or former employees, customers, clients, patients, or any person whose personal data is processed by an organization. The right to access personal data is a fundamental right under the GDPR, allowing individuals to be aware of and verify how their information is being used.
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Data subject access request procedure is the process by which an individual can request access to the personal data that an organization holds about them.
Any individual whose personal data is being held by an organization is required to file a data subject access request procedure.
To fill out a data subject access request procedure, an individual can usually submit a request in writing to the organization holding their personal data.
The purpose of a data subject access request procedure is to allow individuals to access and review the personal data that an organization holds about them.
A data subject access request procedure must include details such as the individual's name, contact information, and specific data that they are requesting access to.
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