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SPECIAL EVENTS GUIDELINES Outdoor Special Events in the City of San Office of Cultural Affairs and/or Parks, Recreation & Neighborhood Services.sanjoseculture.org July 2019 200 E. Santa Clara Street
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01
Determine the purpose and nature of the outdoor special event.
02
Obtain any necessary permits or licenses from the local authorities.
03
Plan the logistics of the event, including the location, date, and time.
04
Set a budget for the event and secure funding if needed.
05
Arrange for any necessary equipment, amenities, or services.
06
Develop a marketing and promotion strategy to attract attendees.
07
Create a detailed schedule or timeline for the event.
08
Coordinate with vendors, suppliers, and other stakeholders.
09
Ensure proper safety measures are in place.
10
Evaluate the success of the event and gather feedback for future improvements.

Who needs outdoor special events in?

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Outdoor special events are needed by individuals or organizations who want to organize and host events in an outdoor setting. This can include corporations, non-profit organizations, government entities, event planners, and community groups. Outdoor special events can range from festivals, concerts, sporting events, fundraisers, trade shows, to private parties or weddings.
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Outdoor special events refer to events that take place outside, such as music festivals, fairs, and parades.
Organizers of outdoor special events are required to file the necessary permits and paperwork.
Outdoor special events permits can typically be filled out online or submitted in person at the designated permit office.
The purpose of outdoor special events permits is to ensure the safety of attendees, manage crowd control, and coordinate with local authorities.
Information such as event dates, location, expected attendance numbers, security plans, and emergency protocols must be reported on outdoor special events permits.
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