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REGULATIONS OF THE SHAREHOLDERS MEETING(TRANSLATION OF THE ORIGINAL IN SPANISH. IN CASE OF ANY DISCREPANCY, THE SPANISH VERSION PREVAILS)Approved by the Ordinary Shareholders Meeting of Rep sol, S.A.

How to fill out procedures for distance voting

How to fill out procedures for distance voting

1. Determine the purpose of the distance voting procedure.
2. Identify the eligible voters and ensure that they have the necessary technology and resources to participate.
3. Set a clear timeline for the voting process, including deadlines for registration, submission of votes, and announcement of results.
4. Create an online platform or utilize a reliable voting software that allows voters to securely cast their votes from a distance.
5. Develop clear and easy-to-understand instructions for voters on how to access the voting platform, verify their identity, and cast their votes.
6. Implement security measures to prevent unauthorized access or tampering with the voting process.
7. Ensure that the voting process is transparent and auditable by keeping records of all votes and any relevant communications or discussions related to the voting.
8. Communicate the voting procedure and instructions to all eligible voters, providing necessary support or technical assistance if needed.
9. Monitor the voting process to address any issues or concerns that may arise and ensure a smooth and fair voting experience for all participants.
10. After the voting period ends, organize the counting and verification of votes, ensuring confidentiality and accuracy.
11. Announce the results of the distance voting procedure, ensuring transparency and fairness in the outcome.
12. Evaluate the effectiveness of the distance voting procedure and gather feedback from participants for future improvements.

Who needs procedures for distance voting?

1. Organizations or associations that have members or stakeholders who are geographically dispersed and cannot physically gather for voting.
2. Companies implementing remote work policies or having employees located in different parts of the world.
3. Educational institutions conducting online classes or distance learning programs.
4. Government bodies or electoral commissions aiming to provide voting options for remote or overseas voters.
5. Non-profit organizations or charities seeking inclusive and accessible voting methods for their members or beneficiaries.

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What is procedures for distance voting?

Procedures for distance voting include guidelines and steps for individuals to vote remotely or from a different location.

Who is required to file procedures for distance voting?

Any organization or entity conducting a voting process that allows distance voting must file procedures for distance voting.

How to fill out procedures for distance voting?

Procedures for distance voting can be filled out by outlining the steps and requirements for eligible individuals to cast their votes remotely.

What is the purpose of procedures for distance voting?

The purpose of procedures for distance voting is to ensure a fair and transparent voting process for individuals who are unable to physically attend a voting location.

What information must be reported on procedures for distance voting?

Procedures for distance voting must include information on eligibility criteria, voting methods, deadline for voting, and how to verify voter identity.