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OHIO H I S T O R YW Ohio Historical Society State Archives GRP Use Onstage Archives of Ohio Local Government Records Program:800 E. 17 Avenue Columbus, Ohio 432112497? Form Scanned:Date Reviewed:RECORDS

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How to fill out ohio records retention schedule

01

Start by gathering all relevant records that need to be categorized and disposed of according to the Ohio Records Retention Schedule.

02

Familiarize yourself with the different categories and record series outlined in the schedule.

03

Identify the appropriate record series for each type of record you possess.

04

Determine the retention period specified for each record series.

05

Create a comprehensive inventory of all records, including their record series and retention periods.

06

Develop a plan for managing and disposing of records once their retention period expires.

07

Follow the recommended methods of disposal specified in the Ohio Records Retention Schedule, such as shredding or electronic deletion.

08

Keep track of any exceptions or legal holds that may apply to certain records, overriding their disposal according to the schedule.

09

Regularly review and update your records retention schedule as necessary to ensure compliance with any changes in regulations or organizational needs.

Who needs ohio records retention schedule?

01

Any organization or individual in Ohio that generates or maintains records should utilize the Ohio Records Retention Schedule.

02

This includes state agencies, local governments, businesses, educational institutions, non-profit organizations, and individuals.

03

Adhering to the schedule helps ensure legal compliance, proper management of records, and efficient use of storage space.

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What is ohio records retention schedule?

The Ohio records retention schedule is a document that outlines how long specific records must be retained by state agencies in Ohio before they can be legally destroyed or archived.

Who is required to file ohio records retention schedule?

All state agencies in Ohio are required to file the records retention schedule.

How to fill out ohio records retention schedule?

To fill out the Ohio records retention schedule, state agencies must review their records and determine how long each type of record must be retained according to the schedule provided by the Ohio Historical Society.

What is the purpose of ohio records retention schedule?

The purpose of the Ohio records retention schedule is to ensure that state agencies retain important records for a sufficient period of time as required by law and to facilitate the efficient management and disposal of records.

What information must be reported on ohio records retention schedule?

The Ohio records retention schedule must include information on the types of records held by the state agency, how long each type of record must be retained, and the legal basis for the retention period.

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