Get the free Sole Source Justification Request Form

Version: January 2019Sole Source Justification Request Form This form must be completed and accompany any requisition of $10,000 or more if the vendor is not selected through a competitive quoting

How to fill out sole source justification request

How to fill out sole source justification request

1. Start by identifying the goods or services that you want to procure through sole source.
2. Provide a detailed description of the goods or services, including the specifications, quantity, and any other relevant information.
3. Explain why the goods or services can only be obtained from a single source. This may include factors such as technical requirements, compatibility with existing systems, or proprietary information.
4. Justify the need for a sole source procurement by demonstrating that no other alternative sources are available or viable.
5. Clearly state the reasons for selecting the specific source and provide supporting documentation if available.
6. Include any additional information or supporting documentation that may be required by your organization's procurement policies or regulations.
7. Submit the completed sole source justification request to the appropriate department or procurement officer for review and approval.

Who needs sole source justification request?

1. A sole source justification request may be needed by organizations or individuals who are responsible for procurement and need to procure goods or services that can only be obtained from a single source.
2. This could include government agencies, non-profit organizations, or private companies. The need for a sole source justification request may vary depending on the organization's procurement policies and regulations.

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What is sole source justification request?

A sole source justification request is a document that explains why a particular product or service can only be obtained from one specific vendor due to unique circumstances or capabilities.

Who is required to file sole source justification request?

Individuals or departments within an organization who wish to purchase goods or services from a single vendor without going through a competitive bidding process are required to file a sole source justification request.

How to fill out sole source justification request?

To fill out a sole source justification request, provide detailed explanation of why the product or service is only available from one vendor, include justification for the need of the product or service, and demonstrate that fair and reasonable pricing has been established.

What is the purpose of sole source justification request?

The purpose of a sole source justification request is to streamline the procurement process for goods or services that can only be obtained from one specific vendor, without the need for a competitive bidding process.

What information must be reported on sole source justification request?

Information that must be reported on a sole source justification request includes vendor details, description of the product or service, explanation of why it is sole source, justification for the need, and confirmation of fair and reasonable pricing.