Get the free CITY OF UMATILLA AGENDA COVER SHEET

CITYOFUMATILLA AGENDACOVERSHEET DATE:October11,2013 SUBJECT:Ordinance2013Q ISSUES:Extensionoffreeannexation MEETINGDATE:October15,2013 BACKGROUNDSUMMARY: Staff requested interest from Council in extending

How to fill out city of umatilla agenda

How to fill out city of umatilla agenda:

1. Start by reviewing the agenda template provided by the City of Umatilla. Familiarize yourself with the sections and headings included in the agenda.
2. Determine the specific information you need to include in the agenda. This can vary depending on the purpose of the meeting and the items to be discussed. Make a list of the topics, speakers, and any additional details you want to incorporate.
3. Begin by filling in the meeting details, such as the title, date, time, and location. Ensure that this information is accurate and up to date.
4. Move on to the agenda items. List each item separately, along with a brief description or purpose. Arrange the items in a logical order to ensure a smooth flow during the meeting.
5. Assign time slots to each agenda item. Estimate how much time should be allocated for each discussion or presentation. Be realistic about the time needed to address each topic, ensuring that the meeting stays on schedule.
6. Identify the responsible person or department for each agenda item. This is crucial for ensuring that the right individuals are prepared to present or lead discussions on specific topics.
7. Consider adding any necessary supporting materials or attachments to the agenda. This could include reports, documents, or presentations that will be discussed during the meeting. Ensure these materials are properly labeled and organized.
8. Double-check the completed agenda for accuracy, spelling, and formatting. Make sure all relevant information is included and that it is clear and easy to understand.
9. Distribute the agenda to all relevant parties in advance of the meeting. This allows participants to review the agenda, gather any necessary materials, and come prepared for the discussions.
10. Finally, during the meeting, follow the agenda closely, noting the time allocated for each item and keeping the discussion on track. Encourage active participation and ensure that all necessary topics are addressed.

Who needs city of umatilla agenda:

1. City officials and employees: The city of Umatilla agenda is essential for city officials and employees as it allows them to stay organized and informed about the topics of upcoming meetings and discussions. It provides them with a clear outline of what will be discussed, enabling them to prepare their presentations or reports accordingly.
2. Community members: The city of Umatilla agenda is also relevant for community members who are interested in attending or participating in city meetings. It grants them insight into the topics that will be discussed and allows them to plan their attendance accordingly. By having access to the agenda, community members can stay informed and engaged in city affairs.
3. Media representatives: Agenda is also crucial for media representatives who cover local government proceedings. It helps them plan their coverage and ensures that they have all the necessary information to report accurately on the city of Umatilla's meetings and decisions. Having access to the agenda allows media representatives to focus on specific topics or allocate resources accordingly for comprehensive coverage.

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