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REQUEST FOR BIDS BID NO. R191745 CITY OF MOUNTAIN VIEW Purchasing Division 500 Castro Street/P.O. Box 7540 Mountain View, CA 940397540 Phone: 6509036324 Fax: 6509685472Bid Issue Date: August 22, 2019, Bid

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How to fill out request for bids bid

01

Start by gathering all the necessary information about the project or service for which you are seeking bids.

02

Create a detailed description of the project or service, including specifications, requirements, and any other relevant information.

03

Set a deadline for bid submissions and clearly communicate it to potential bidders.

04

Determine the evaluation criteria that will be used to assess the bids, such as price, quality, experience, or a combination of factors.

05

Advertise the bid opportunity through appropriate channels, such as online platforms, industry publications, or by directly contacting potential bidders.

06

Provide clear instructions on how to submit bids, including the format, method of delivery, and any required supporting documents or certifications.

07

Address any questions or concerns raised by potential bidders promptly and transparently to ensure a fair and competitive bidding process.

08

Evaluate the received bids according to the established criteria and select the most suitable bid.

09

Notify the winning bidder and negotiate the final terms and conditions of the contract.

10

Inform the unsuccessful bidders of their status and thank them for their participation.

11

Finalize the contract with the chosen bidder, ensuring all necessary legal and contractual requirements are met.

12

Monitor the performance of the chosen bidder throughout the project or service delivery to ensure compliance with the agreed-upon terms.

13

Keep a record of the bidding process for future reference and audit purposes.

Who needs request for bids bid?

01

A request for bids bid is needed by organizations or individuals who want to procure goods, services, or projects through a competitive bidding process.

02

This could include government agencies, corporations, non-profit organizations, or any entity that wants to ensure a fair and transparent selection of suppliers or contractors.

03

By issuing a request for bids bid, they can invite potential bidders to submit competitive proposals, allowing them to compare different options and select the best one that meets their requirements.

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What is request for bids bid?

Request for bids bid is a formal document issued by an organization to invite qualified suppliers to submit bids for a specific project or service.

Who is required to file request for bids bid?

Typically, the purchasing department or procurement team within an organization is responsible for filing a request for bids bid.

How to fill out request for bids bid?

To fill out a request for bids bid, suppliers must follow the guidelines and instructions provided in the document, and submit their bids before the deadline.

What is the purpose of request for bids bid?

The purpose of request for bids bid is to ensure competitive pricing, quality of service, and compliance with procurement policies.

What information must be reported on request for bids bid?

Request for bids bid must include project details, specifications, terms and conditions, evaluation criteria, and deadline for submission.

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