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RPACResearch Policy Analysis & CoordinationOffice of Research & Graduate Studies University of California, Office of the PresidentMemo Operating Guidance No. 1306 November 1, 2013To: Contract & Grant

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1. Start by opening the memo template or document.
2. Read through the entire memo to understand its purpose and content.
3. Begin filling out the memo by inserting the current date and a descriptive subject line.
4. Address the memo to the appropriate recipient or recipients using their full names and titles.
5. Clearly state the purpose of the memo in the opening paragraph.
6. Provide detailed information and any relevant data or statistics in the main body of the memo.
7. Use clear and concise language to communicate your message effectively.
8. Include any necessary attachments or supporting documents with the memo, if applicable.
9. Conclude the memo by summarizing the key points and stating any necessary actions or next steps.
10. Proofread the memo for any errors or typos before finalizing it.
11. Save the completed memo and distribute it to the intended recipients.

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