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DeKalb County GovernmentPurchasing Card Program Policy and ProceduresDepartment of Finance Gwendolyn Brown Patterson Interim Chief Financial Officer April 2014PCard Program Policy and Procedures April
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How to fill out purchasing card program policy
How to fill out purchasing card program policy
01
Review the purchasing card program policy template provided by your organization.
02
Familiarize yourself with the purpose and objectives of the purchasing card program.
03
Understand the key stakeholders involved in the program and their roles and responsibilities.
04
Identify the required information and documentation for filling out the policy, such as cardholder information, spending limits, approval processes, and prohibited purchases.
05
Determine the specific procedures and guidelines for card issuance, usage, and reconciliation.
06
Clearly define the consequences of policy non-compliance and the disciplinary measures to be taken.
07
Customize the policy template to align with your organization's specific needs and requirements.
08
Seek input and approval from relevant departments or individuals, such as finance, procurement, and legal.
09
Communicate the finalized policy to all employees who will be using purchasing cards.
10
Provide training and support to ensure employees understand and adhere to the policy.
11
Regularly review and update the policy to reflect any changes in regulations, organizational needs, or best practices.
Who needs purchasing card program policy?
01
Any organization or business that utilizes purchasing cards as a payment method for procuring goods and services needs a purchasing card program policy.
02
This policy ensures that there are clear guidelines and procedures in place for the responsible and efficient use of purchasing cards.
03
It helps to minimize the risk of fraud, misuse, or unauthorized transactions associated with purchasing cards.
04
Additionally, the policy provides a framework for accountability, control, and compliance with regulatory requirements.
05
The policy is relevant for various stakeholders involved in the purchasing card program, including management, finance teams, procurement personnel, cardholders, and auditors.
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What is purchasing card program policy?
The purchasing card program policy governs the use of purchasing cards for procurement purposes.
Who is required to file purchasing card program policy?
All employees who are issued purchasing cards are required to file the purchasing card program policy.
How to fill out purchasing card program policy?
Employees must fill out the purchasing card program policy form with their name, department, purchasing card number, and procurement guidelines.
What is the purpose of purchasing card program policy?
The purpose of the purchasing card program policy is to ensure compliance with procurement regulations and guidelines.
What information must be reported on purchasing card program policy?
The purchasing card program policy must report the name of the cardholder, department, card number, procurement guidelines, and any purchases made.
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