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City of Chicago Office of the City ClerkSO20128254Docunnent Tracking SheetMeeting Date:12/12/2012Sponsor(s):Suarez, Tegnér Ray (31) Sherman, Harry (48) Silverstein, Debra L. (50) OrdinanceType: Title: Committee(s)

How to fill out docunnent tracking sheet

1. Start by gathering all the necessary information related to the document that you want to track. This includes the document title, reference number, date created, and any other relevant details.
2. Open the document tracking sheet or create a new sheet specifically for this purpose. This can be done using a spreadsheet software like Microsoft Excel or Google Sheets.
3. Begin by entering the document title or a brief description in the first column of the sheet. You may also include the reference number, if applicable.
4. In the next column, input the date the document was created or received. This helps establish a timeline for tracking purposes.
5. If there are multiple versions or revisions of the document, create a separate column to track these. Include the version number or revision date to easily differentiate between them.
6. Assign a person or department responsible for the document by entering their name or initials in the appropriate column. This allows for accountability and easy follow-up if needed.
7. If there are specific actions or tasks associated with the document, create additional columns to track these. For example, you may have columns for review, approval, and distribution.
8. As each action or task is completed, mark it as such in the respective column. This can be done by using checkmarks, initials, or any other method that clearly indicates completion.
9. If any comments or notes are relevant to the document, include a column for these. This allows for easy communication and reference within the tracking sheet.
10. Regularly update the document tracking sheet as new actions, tasks, or changes occur. This ensures that the sheet remains up-to-date and reflects the latest progress and status of the document.

Who needs a document tracking sheet?

1. Any individual or organization that deals with a large volume of documents can benefit from using a document tracking sheet. This includes businesses, government agencies, educational institutions, and non-profit organizations.
2. Project managers or team leaders who oversee multiple documents or projects can find value in using a document tracking sheet. It helps them stay organized, accountable, and ensures efficient management of documents.
3. Compliance or regulatory teams may require a document tracking sheet to maintain a detailed record of document handling, approval, and distribution. This helps ensure compliance with legal and industry-specific requirements.
4. Individuals who often collaborate on documents with others, such as writers, editors, or designers, can use a tracking sheet to keep everyone on the same page and ensure timely completion of tasks.
5. Professionals who frequently work with customers or clients and need to track document progress or interactions may find a document tracking sheet useful in providing accurate and timely updates.

Overall, anyone who wants to maintain better organization, traceability, and accountability for their documents can benefit from using a document tracking sheet.

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What is document tracking sheet?

A document tracking sheet is a tool used to monitor the movement and status of important documents within an organization.

Who is required to file document tracking sheet?

Any employee or department responsible for handling and tracking important documents may be required to file a document tracking sheet.

How to fill out document tracking sheet?

To fill out a document tracking sheet, one must input the necessary information about the document, such as its title, date received, current location, and status.

What is the purpose of document tracking sheet?

The purpose of a document tracking sheet is to ensure the timely and accurate tracking of important documents, to prevent loss or misplacement, and to improve overall document management.

What information must be reported on document tracking sheet?

Information such as document title, date received, current location, status (e.g. in transit, under review), and any relevant notes must be reported on a document tracking sheet.