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COUNCIL COMMUNICATION TO:Mayor and Councilor:Maria DAndreaDEPARTMENT:Public Workspace:July 15, 2019, Approval of Change Orders with Security Central, Inc. for Police Headquarters BuildingSUBJECT:DESCRIPTION:

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How to fill out approval of change orders

01

Step 1: Review the change order request thoroughly to understand the scope of work and the reasons for the change.

02

Step 2: Analyze the impact of the proposed change on the project timeline, budget, and resources.

03

Step 3: Consult with relevant stakeholders, such as project managers, engineers, and clients, to gather additional information and insights.

04

Step 4: Evaluate the feasibility and potential risks of implementing the change order.

05

Step 5: Prepare a change order form with all the necessary details, including a clear description of the change, its cost implications, and any supporting documents.

06

Step 6: Submit the change order form to the appropriate authority or committee for review and approval.

07

Step 7: Present the change order proposal at the designated meeting, providing a rationale for the change and addressing any concerns raised by the reviewers.

08

Step 8: After the approval is obtained, update the project documentation, including contracts, schedules, and budgets, to reflect the approved change.

09

Step 9: Communicate the approved change to all relevant parties and ensure proper implementation.

10

Step 10: Monitor the impact of the change throughout the project and make necessary adjustments as required.

Who needs approval of change orders?

01

Various individuals or entities may require approval of change orders depending on the nature of the project. This typically includes project managers, engineering teams, clients, financial departments, legal departments, and governing bodies or committees responsible for overseeing the project. The specific individuals or departments that need to provide approval may vary from one project to another.

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