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SOLE SOURCE JUSTIFICATION FORM COMMODITY, TECHNICAL/GENERAL SERVICE, Equipments Source purchases for commodities, technical and general services, and/or equipment must be justified in writing. The justification

How to fill out sole source justification form

How to fill out sole source justification form

1. To fill out a sole source justification form, follow these steps:
2. Begin by providing your contact information, such as your name, title, department, and contact details.
3. Specify the goods or services for which you are seeking a sole source justification.
4. Justify why the specified goods or services can only be obtained from a single source.
5. Explain the urgent or compelling reasons that necessitate a sole source procurement.
6. Outline any previous efforts made to find alternative sources or conduct a competitive bidding process.
7. Provide supporting documentation or evidence, such as quotes, proposals, or expert opinions.
8. Include any relevant financial or budget information, such as cost estimates or funding sources.
9. Obtain the necessary approvals and signatures as per your organization's policies.
10. Submit the completed sole source justification form to the appropriate department or authority.
11. Note: It is important to ensure that all information provided is accurate, thorough, and compliant with applicable regulations and procurement guidelines.

Who needs sole source justification form?

1. A sole source justification form is typically required in procurement processes where a purchase or contract is being considered with only one available source or vendor. The specific individuals or departments that may need to fill out this form can vary depending on the organization's policies and procedures. Typically, it may be required by procurement or purchasing departments, project managers, or individuals responsible for initiating or approving procurement activities. It is advisable to consult your organization's procurement guidelines or contact the relevant department for more information on who needs to fill out the sole source justification form.

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What is sole source justification form?

The sole source justification form is a document that explains why a particular purchase must be made from a specific supplier without competitive bidding.

Who is required to file sole source justification form?

Anyone in a purchasing role who wants to make a non-competitive purchase from a specific vendor.

How to fill out sole source justification form?

The form typically requires details about the product or service being purchased, the vendor, pricing information, and a justification for why competitive bidding is not feasible.

What is the purpose of sole source justification form?

The purpose of the form is to ensure transparency and accountability in the procurement process and to justify why a non-competitive purchase is necessary.

What information must be reported on sole source justification form?

The form may require information such as the vendor's name and contact information, description of the product or service, pricing details, and a justification for why competitive bidding is not possible.