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MEMORANDUM TO:Real Estate & Transportation Committee Commissioner Bill Read, Chairman Commissioner Justin Roller Commissioner Phillip Walkerton:City Attorneys Officiate:February 20, 2017RE:Lease Agreement
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01
To fill out a memorandum to a city, follow these steps:
02
Start by opening a new document in a word processing software or a memorandum template.
03
At the top of the memorandum, write the date and the subject line, which in this case would be 'Memorandum to [City Name]'.
04
Address the memorandum to the appropriate city official or department, using their full name and job title if known.
05
In the opening paragraph, introduce yourself and your organization, if applicable.
06
Clearly state the purpose of the memorandum, whether it is to request information, express concerns, propose a project, or any other relevant reason.
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Provide any necessary background information or context to support your request or concerns.
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Present your main points or arguments in a concise and organized manner, using bullet points or numbered lists if necessary.
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Include any supporting documents or evidence that could strengthen your case or clarify your points.
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Summarize your key points in a concluding paragraph and express any desired outcomes or actions you expect from the city.
11
End the memorandum with a polite closing, such as 'Thank you for your attention' or 'Sincerely', followed by your name, title, and contact information.
12
Proofread the memorandum for any spelling or grammatical errors, and make sure the formatting is clear and professional.
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Print the memorandum on official letterhead or use a professional email format if submitting it electronically.
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If printing, sign the memorandum by hand above your typed name to add a personal touch.
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Make copies of the memorandum for your records and distribute it to the relevant city officials or departments as needed.
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