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NPA/CC 3/8/10 MINUTES OF A MEETING OF THE NEWCASTLE PUBLIC WORKS AUTHORITY (Opening Prayer & Flag Salute) DATE: March 8, 2010, TIME: 6:00 P.M. PLACE: NEWCASTLE MULTIPURPOSE CENTER 705 NW 10TH STREET

How to fill out minutes of a meeting

How to fill out minutes of a meeting:

1. Start by including the basic information such as the name of the organization or company, the date and time of the meeting, and the location.
2. Create a list of attendees, including their names and titles or roles within the organization.
3. Begin the minutes by summarizing the main points discussed during the meeting. This should include any decisions made, action items assigned to specific individuals, and any deadlines or milestones mentioned.
4. Use clear and concise language, avoiding jargon or technical terms that may be difficult for readers to understand.
5. To maintain accuracy, it is essential to record any votes or polls taken during the meeting along with the results.
6. If there are any presentations or reports given during the meeting, include a brief summary of the key points discussed.
7. Capture any questions, comments, or concerns raised by participants, along with any responses or follow-up actions.
8. End the minutes with a brief summary or conclusion that highlights the key takeaways or decisions made during the meeting.
9. Distribute the minutes to all the participants and anyone else who may need a copy, such as absentees or stakeholders.

Who needs minutes of a meeting:

1. Organizations: Minutes of a meeting serve as an official record of what was discussed and decided upon during a meeting. It helps organizations maintain transparency and accountability.
2. Participants: Attendees of the meeting may require the minutes to refresh their memory on the topics discussed and the actions assigned to them.
3. Absentees: Individuals who were unable to attend the meeting can use the minutes to stay informed about the discussions, decisions, and action items.
4. Management: Minutes of a meeting can be vital for management to track progress, ensure follow-up actions are taken, and evaluate the effectiveness of meetings.
5. Legal purposes: In some cases, minutes of a meeting may be needed to provide evidence or support in legal matters or disputes.

For pdfFiller’s FAQs

What is minutes of a meeting?

Minutes of a meeting are a written record of what took place during a meeting, including decisions made, actions taken, and attendees present.

Who is required to file minutes of a meeting?

Usually, the secretary of the organization or the person designated as the official record-keeper is responsible for preparing and filing the minutes of a meeting.

How to fill out minutes of a meeting?

Minutes of a meeting should include the date, time, location of the meeting, a list of attendees, a summary of discussions, decisions made, action items, and any other relevant information.

What is the purpose of minutes of a meeting?

The purpose of minutes of a meeting is to provide a formal record of what was discussed, decided, and agreed upon during a meeting, as well as to document any actions that need to be taken.

What information must be reported on minutes of a meeting?

Minutes of a meeting must include the meeting date, time, location, attendees, agenda items, discussions, decisions made, action items assigned, and any other relevant information.

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